01-18-2011 Regular School Board Meeting
Agenda Item #23


Title
Purchasing Bids, RFPs, RFQs, Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Purchasing Invitations to Bid (ITB) listed below:
a) ITB #11-008 - Plumbing Contractors - Office of Plant Operations and Maintenance
b) ITB #11-009 - Portable Classroom and Mobile Trailer Relocation-    Office of Plant Operations and Maintenance
c) ITB#11-010 - Asphalt Pavement Sealing and Restriping Contractors - Office of Plant Operations and Maintenance
d) ITB #11-012 - Printing Supplies III - Office of Printing Services

Award the Sales and Services Agreement (SSA) listed below:
e) SSA #1105 - EasyHRweb, LLC - Office of Compensation and Benefits



Meeting Date(s)
Consent w/o Information - 1/18/2011

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
10/11a) VariableYES10095620029318100354000
10/11b) VariableYESVariable95623057007400681000
10/11c) VariableYES10095620029498100354000
10/11d)$185,399.17YES10091230010027760511000
10/11e)$300,000YESVariable98500010027500779000

Contact

Mark Langdorf, Director of Risk Management, ext. 620
Judy Preston, Associate Superintendent of Financial Services, ext. 600

 




Attachment:  11-008BM Plumbing Contractors.pdf
Attachment:  11-009BM Portable Classroom and Mobile Trailer Relocation.pdf
Attachment:  11-010BM Asphalt Pavement Sealer and Restriping Contractor.pdf
Attachment:  Sum012BP - Printing Supplies III.pdf
Attachment:  SSA 1105 EasyHRweb.pdf