01-19-2010 Regular School Board Meeting
Agenda Item #23


Title
Purchasing Bids, RFPs, RFQs, ITNs, Sole Source Purchasing Requests and Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, ITNs, Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Purchasing Bids listed below:
a) #10-010/BM - Roof Re-Cover & Roof Related Work at Dr. W.J. Creel Elementary - Maintenance
b) #10-011/BP - Bulk Commodity Processing - Food & Nutrition Services
c) #10-12/LH - Thermal Swimming Pool Cover System and Reels - Facilities Services
d) #10-13/LH - Furnish and Install Window Film - Facilities Services



Meeting Date(s)
Consent w/o Information - 1/19/2010

Authority for Action
Board Policy #6320, Florida Statute 287.055, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
09/10a) 382,000.00YES37861413059627400681000
09/10b) IndeterminYES41093600010027600571000
09/10c) 41,402.91YES3969532various7400671000
09/10d) IndeterminYES38995320079187400681000

Contact
Lynda L. Jones, Director, Purchasing & Warehouse Services, ext. 645
Judy Preston, Associate Superintendent for Financial Services, ext. 600


Attachment:  10-010BM Roof Re-Cover and Roof Related Work at Dr. W. J. Creel Elementary School.pdf
Attachment:  10-011BP - Bulk Commodity Processing.pdf
Attachment:  10-012LH Thermal Swimming Pool Cover System and Reels.pdf
Attachment:  10-013LH Furnish and Install Window Film.pdf