01-19-2016 Regular School Board Meeting
Agenda Item #51


Title
Employee Benefit Data Management and Enrollment Services

Discussion

The Office of Employee Benefits and Risk Management requested that the Office of Purchasing and Warehouse Services post a solicitation and facilitate a proper bid as outlined in Florida Administrative Code for “Employee Benefit Data Management and Employee Benefit Enrollment Services” as the district's current contract for these services with BlueFinHR expires June 30, 2016.  The Office of Employee Benefits and Risk Management along with the district's consultant for employee health benefits Willis Consulting Services developed the specifications for the bid and assisted in choosing the selection committee which was made up of representatives from Local 1010 union, the Offices of Employee Benefits and Risk Management, the Office of Transportation Services, and the Office of Educational Technology departments.  The results of the Request for Proposal as issued by the Office of Purchasing and Warehouse Services are as follows:

RFP #16-P-027-WH – Employee Benefits Data Management and Enrollment Services
Date Solicited:  September 11, 2015   
Date Opened:    October 8, 2015
No. Firms Solicited: 289,15 of which were added as supplemental per Willis Consultation Services and Employee Benefits and Risk Management.          
No. Firms Bidding: Four (4), these firms are:
1. Benefit Focus
2. Bentek
3. FBMC Benefits Management
4. BlueFinHR
Term: 3 years with 2 additional annual renewal options that include a price guarantee
Cost: $240,000 annually
   
The purpose of this Request for Proposal (RFP) was to solicit competitive sealed proposals for Employee Benefit Data Management and Enrollment Services effective July 1, 2016 for Brevard Public Schools.  It was the recommendation of the proposal evaluation committee to contract with the top-ranked firm, BlueFinHR. It is the recommendation of Dr. Debra Pace, Associate Superintendent of Human Resources Services, Mark Langdorf, Director of Employee Benefits and Risk Management, and staff to approve the attached agreement.  This agreement has been reviewed and approved by the School Board Attorney.  Due to the large size of the documents, Exhibits to the attached agreement are available for review by appointment in the Office of Purchasing Services.

We attest that the bid was properly performed and in accordance with Board Policy, Florida Statute, and Administrative rule.



Recommendation

Grant the Superintendent authority to contract with BlueFinHR for Employee Benefit Data Management and Enrollment Services for a three-year period with the possibility of a one year extension beyond the initial period upon mutual consent of both parties to the agreement.



Meeting Date(s)
Information - 1/19/2016
Consent after Information2/9/2016

Authority for Action
Board policy 6320, Florida Administrative Code 6A-1.012(11)(12)(15)

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2017240,000.00YES73198500010027500779000

Contact

Mark Langdorf, Director, Office of Employee Benefits and Risk Management, ext. 216/620
Dr. Debra Pace, Associate Superintendent, Office of Human Resources Services, ext. 200




Attachment:  2012 BFHR Contract Final 11_24_15.pdf