01-19-2016 Regular School Board Meeting
Agenda Item #46


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.



Recommendation

Award the Invitations to Bid (ITBs) listed below:

a - ITB #16-B-061-LU - Windows, Store Fronts, Doors, Cabinets; Replacement & Repair - Facilities Services - $90,000.00

b - ITB #16-B-056-LU - Kitchen, Cafeteria & Lab Exhaust Equipment Inspection & Cleaning - Facilities Services - $77,754.00

Approve the Invitation to Bid (ITB) Reject All Bids below:

- ITB #16-B-060-LU - Fencing Contractor Service - Facilities Services - Reject All Bids

Approve the Invitation to Bid (ITB) Cancellation of Bid below:

d - ITB #15-B-010-DR - Sheet Music and Related Supplies - Middle School Programs - Cancellation of Contract

Approve the Request for Qualifications (RFQ)  Reject All Bids below:

e - RFQ #16-Q-041-OC - Athletic Trainer Services  - Student Services - Reject All Bids 

Approve the State Contract (SC) purchase below:

f - SC #16-049-DK - Library Materials - Curriculum & Instruction - $337,601.00



Meeting Date(s)
Action - 1/19/2016

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2016a) $90,000.00Yes100Various0029248100354000
2016b) $77,754.00Yes100Various0029748100354000
2016c) Reject BidN/AN/AN/AN/AN/AN/AN/A
2016d) Cancel BidN/AN/AN/AN/AN/AN/AN/A
2016e) Reject BidN/AN/AN/AN/AN/AN/AN/A
2016f)$337,601.00Yes100Various0004056200612000

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - ITB 16-B-061-LU - Windows, Store Fronts, Doors, Cabinets; Replacement & Repair.pdf
Attachment:  b - ITB 16-B-056-LU - Kitchen, Cafeteria & Lab Exhaust Inspection & Cleaning.pdf
Attachment:  c - ITB 16-B-060-LU - Fencing Contractor Service - Reject All Bids.pdf
Attachment:  d - ITB 15-B-010-DR Agenda item - Cancellation of Bid.pdf
Attachment:  e - RFQ 16-Q-041-OC - Athletic Trainer Services - Reject All Bids.pdf
Attachment:  f - SC 16-049-DK - Library Materials.pdf