01-19-2016 Regular School Board Meeting
Agenda Item #41


Title
Bayside High School - HVAC Engineering Services - SALES SURTAX

Discussion

Plant Operations and Maintenance has identified that two of the three chillers at Bayside High School are failing. Both are approximately 17 years of age.

The chillers are not funded in the Sales Surtax Detailed Report (Attachment F) and will need to be funded through the sales surtax contingency. Some of the related mechanical and electrical system components are funded. Because of the limited facility renewal scope identified in Attachment F, this project will complete the facility renewal items. This is an out of sequence project, as Bayside High School is scheduled in year 6 of the sales surtax program. The Independent Citizens Oversight Committee was advised of urgency of the chiller replacement at their October and December 2015 meetings.

OCI Associates, Inc. has submitted a design proposal under their continuing contract for mechanical, electrical, plumbing and fire protection (MEP) services in an amount not to exceed $81,040.

Staff administrative support budget in the amount of $5,000 is also requested.

Board approval is required for purchase orders over $50,000. In order to expedite the work, approval is requested as a consent item without prior information.



Recommendation

Approve the design services budget for Bayside High School chiller replacements and related mechanical system renewal in an amount not to exceed $86,040. (Partially funded by sales surtax contingency ($27,694))

Approve the engineering services proposal submitted by OCI Associates, Inc. under their continuing contract for mechanical, electrical, plumbing and fire protection (MEP) services in the amount not to exceed $81,040 (Partially funded by sales surtax contingency ($26,085)). 



Meeting Date(s)
Consent w/o Information - 1/19/2016

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16$26,085No39822115200007400684000
15/16$1,609No39822115200007400686000
15/16$37,228Yes39822115200007400684000
15/16$2,297Yes39822115200007400686000
15/16$17,727Yes39822115413007400684000
15/16$1,094Yes39822115413007400686000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446


Attachment:  Bayside chiller replacements attachments.pdf