01-19-2016 Regular School Board Meeting


The School Board of Brevard County, Florida met in special session on Tuesday, January 19, 2016, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Florida Today newspaper on Thursday, December 10, 2015. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairman Andy Ziegler called the meeting to order at 5:30 p.m.

A. Roll Call
2. Roll Call

Minutes: 

Members Present:  Misty Belford, John Craig, Karen Henderson and Andy Ziegler

Members Absent:   Amy Kneessy


A. Invocation (Isabella Williams, 8th Grade, Central Middle )
3. Invocation
Attachment: January School Board Recognition Month.pdf
Minutes: 

Bella Williams, 8th grade student from Central Middle School read the invocation.

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After Mr. Ziegler asked the customary questions of Ms. Williams, she added that she had one more thing to read.  As a surprise, Ms. Williams read a resolution proclaiming Janaury as School Board Recognition Month. 
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A. Pledge of Allegiance (Kimberly Maxis, 8th Grade, Central Middle)
4. Pledge of Allegiance

Minutes: Kimberly Maxis, 8th grade student from Central Middle School, led the Pledge of Allegiance.

A. Entertainment (Eagle Singers, 7th & 8th Grade, Central Middle)
5. Entertainment

Minutes: 

Prior to the Board meeting, the Eagle Singers from Central Middle School, under the direction of choral director Natalie Harris, entertained the Board and viewing audience with some vocal selections.  The students performed one additional number after the meeting began.

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Mr. Ziegler called for a recess at 5:46 p.m. so the students could gather their belongings.
Mr. Ziegler reconvened the meeting at 5:48 p.m.
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A. Emergency Item
A. Adoption of Agenda
6. Adoption of Agenda
Attachment: 2016-0119 Supplemental.pdf
Minutes: Mr. Ziegler asked for Staff Reports to immediately follow the Presentation portion of the agenda.

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Due to technical difficulties, Board members were unable to use the voting function of the eAgenda software.  Board members used a voice vote instead.
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Motions:
Adopt the January 19, 2016 Regular School Board Meeting agenda, its revisions and move Staff Reports to immediately follow the Presentation portion of the agenda.- PASS
 
Vote Results
Motion: John Craig
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye


A. Administrative Staff Recommendations
7. Administrative Staff Recommendations

Minutes: 

Dr. Blackburn welcomed and introduced the administrative staff: Debra Guenzi, James Rehmer, Timothy Rooney and Lucius Chambers.

Each was given time to address the audience and introduce family friends and colleagues who were in attendance.



Motions:

Approve the applicable listed administrative staff recommendations:

Accept the retirement of Debra L. Guenzi, Assistant Principal (12 month) at Viera High School, effective January 31, 2016.

The reclassification/transfer of James B. Rehmer III from the position of Assistant Principal (HS 10 month) at Melbourne High School to the position of Assistant Principal (MS 12 month) at DeLaura Middle School, on annual contract, effective January 20, 2016. Annual salary based on grade 23 of the Nonbargaining Salary Administration Program.

The reclassification of Timothy F. Rooney from the position of Assistant Principal (HS 10 month) to the position of Assistant Principal (HS 12 month) at Viera High School, on annual contract, effective February 1, 2016. Annual salary based on grade 24 of the Nonbargaining Salary Administration Program.

The reclassification/transfer of Lucius Chambers from the position of Assistant Principal (10 month) at Endeavour Elementary School to the position of School Administrator – Special Assignment at Golfview Elementary School, on annual contract (Assistant Principal from January 20, 2016 – May 31, 2016; assume position of Principal on June 1, 2016). Annual salary based on grade 26 ofthe Nonbargaining Salary Administration Program.

- PASS
 
Vote Results
Motion: Karen Henderson
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye


B. Recognition of Visitors/Guests/Staff
B. Community Relations

8. Spotlight on Education

Minutes: Dr. Blackburn welcomed Indialantic Elementary gifted teacher and AIM Humane program coordinator, Virginia Hamilton, Aimee DiLago, gifted teacher from Andersen Elementary and Tammy Strain, gifted teacher from Atlantis Elementary.

C. Resolutions/Proclamations
C. Board Office/ Superintendent

9. HJR 767/SJR 942 Resolution
Attachment: HJR 787-SJR 942 Resoution.pdf
Minutes: 

Board member Misty Belford read the resolution.



Motions:
Approve the HJR 767/SJR 942 Resolution to show support of the amendment to return the Commissioner of Education to an elected cabinet position as well as a State Cabinet position.- PASS
 
Vote Results
Motion: Karen Henderson
Second: John Craig
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye

C. Secondary Programs

10. Proclamation Declaring January 25 through January 29, 2016, Celebrate Literacy Week, Florida!
Attachment: Board Agenda Item ~ Celebrate Literacy Week Florida 2016 Proclamation.pdf
Minutes: Michelle Irwin, Director of Community Relations, read the proclamation.

Motions:
Adopt a resolution proclaiming January 25 through January 29, 2016, Celebrate Literacy Week, Florida!- PASS
 
Vote Results
Motion: Karen Henderson
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye

C. Career & Technical Education

11. Career and Technical Education Month
Attachment: CTE Month Proclamation-2016.pdf
Minutes: Michelle Irwin, Director of Community Relations, read the proclamation.

Motions:
To proclaim February 1 - 29, 2016 as Career and Technical Education Month and encourage all citizens to become familiar with the services and benefits offered by the Career and Technical programs in this community.- PASS
 
Vote Results
Motion: Karen Henderson
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye

C. Student Services

12. Recognize February as Black History Month
Attachment: Black History RESOLUTION 2016.pdf
Minutes: Michelle Irwin, Director of Community Relations, read the proclamation.

Motions:
Adopt the attached proclamation designating February as Black History Month in Brevard Public Schools.- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: John Craig
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye

13. Student Services Week, February 1 - 5, 2016
Attachment: Student Services Resolution 2016.pdf
Minutes: Michelle Irwin, Director of Community Relations, read the proclamation.

Motions:
Adopt the attached proclamation designating February 1 - 5, 2016 as Student Services Week in Brevard County.- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye

14. National School Counseling Week, February 1 - 5, 2016
Attachment: Proclamation National School Counseling Week 2016.pdf
Minutes: Michelle Irwin, Director of Community Relations, read the proclamation.

Motions:
Adopt the attached proclamation designating February 1 - 5, 2016 as National School Counseling Week in Brevard County.- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye


D. Presentations
D. Employee Benefits and Risk Management

15. Employee Health Clinic Feasibility Study Results
Attachment: 2015-16 Employee Health Clinic Feasibility Study Board Presentation - 1-19-16 1 Final.pdf
Attachment: BPS On Site Clinic Feasability Study 12-28-15.pdf
Attachment: BPS Onsite Clinic Financial Modeler 12-21-15.pdf
Attachment: 2015 Focus Group Tabulations.pdf
Minutes: Mark Langdorf, Director of Risk Management and Employee Benefits, supported by Willis Consulting, provided the Board with the results of the feasibility study.

E. Public Comment
16. Public Comment

Minutes: 

Chairman Ziegler reminded the speakers that the maximum allotted time for each speaker is three minutes. Clarification of information presented and answers to questions specific to district business and educational matters will be posted on the School Board's website under the section called "4 The Record."

Speakers in Order of Appearance
T. Sgt. Berger                                 Admin Bullying/School Policy
Scott Wall-De Sousa                      Non-Discrimination Notice
Rich Charbonneau                          Mentoring
John Zwick                                     Local Preference Purchasing
Mark Cleary                                   Dr. Blackburn
Richard Smith                                Labor
Darcey Addo                                  G 47 Purchasing

 


F. Consent
F. Board Office/Superintendent

17. Approval of Minutes
Attachment: 2015-1208 Regular SB Meeting Draft Minutes.pdf
Attachment: 2015-1215 Stategic Planning Forum Draft Minutes.pdf
18. Student Expulsions
Attachment: 2016-0119 Student Expulsions.pdf (Confidential Item)
F. Brevard Schools Foundation

19. Waiver of Policy 9701
Attachment: FPP Brochure-2pp.pdf
F. Financial Services

20. Financial Statements for the Period Ending November 30, 2015
Attachment: FY2015-16 Financial Statements - November 30, 2015.pdf
Attachment: Budget Amendment #3 - November 30 2015.pdf
Attachment: November 2015 Operating Fund Budget Amendment Explanations.pdf
F. Accounting Services

21. Warrants for the Month of November 2015
Attachment: Warrant List - November 2015 Final.pdf
22. Comprehensive Annual Financial Report - June 30, 2015
Attachment: FY15 CAFR.pdf
23. Warrants for the Month of December 2015
Attachment: Warrant List - December 2015.pdf
F. Purchasing & Warehouse

24. Property Disposal
Attachment: Board Report 01-19-16.pdf
Attachment: Board Letters 01-19-16.pdf
F. Human Resources

25. Support Staff Recommendations
Attachment: Support Staff 1-19-16.pdf
26. Instructional Staff Recommendations
Attachment: Instructional Staff 01-19-16.pdf
F. Office of Professional Learning and Development

28. School Year Calendar Standards and the 2016-2017 School Year Calendar
Attachment: 2016-17 BPS CALENDAR FINAL 5 days preplanning.pdf
Attachment: 2016-2017 Calendar Standards.pdf
F. Title I/Early Childhood Education/Head Start

30. Head Start Governing Board and Policy Council Report for the months of September and October 2015
Attachment: GB and PC Monthly Report Sept 2015.pdf
Attachment: GB and PC Monthly Report Oct 2015.pdf
F. Secondary Programs

31. Regional Science Fairs at Area Malls
32. Science Fair Field Trips
F. Central Area Superintendent

33. Field Trip - FIRST Robotics "Pink" Team to the FIRST Bayou Regional in Kenner, LA, Lone Star Regional in Houston, TX, and FIRST World Championship in St. Louis, MO
Attachment: Back Up_Robotics RHS.pdf
34. Field Trip - Cocoa High School FIRST Robotics - FIRST Midwest Regional in Chicago, IL or Colorado Regional in Denver, CO and FIRST World Championship in St. Louis MO
Attachment: Back Up_Robotics St Louis-CHS.pdf
Attachment: Back Up_Robotics Chicago_Denver-CHS.pdf
F. North Area Superintendent

35. Merritt Island FIRST Robotics Team 801 field trip to Huntsvlle, Alabama
F. Facilities Services

36. License to Use School Board Property at Roy Allen ES
Attachment: License, Release and Hold Harmless Agreement Package.pdf
F. Project Management

37. Replace at Failure - Merritt Island High School Auditorium Chiller - SALES SURTAX
Attachment: MIHS Auditorium Chiller Replacement Attachments.pdf
38. Replace at Failure - Eau Gallie High School Auditorium Chiller - SALES SURTAX
Attachment: EGHS Auditorium Chiller Replacement Attachments.pdf
39. Award of Bid - Titusville High School Exterior Painting
Attachment: THS Repaint Attachment.pdf
40. Longleaf Elementary School - Educational Technology - Preconstruction Design Build Services - SALES SURTAX
Attachment: Longleaf ET Agenda Item Attachments.pdf
41. Bayside High School - HVAC Engineering Services - SALES SURTAX
Attachment: Bayside chiller replacements attachments.pdf
42. Westside Elementary School - HVAC Engineering Services - SALES SURTAX
Attachment: Westside Chiller Attachments.pdf
43. Educational Services Facility - Window Repair - Construction Management Services - SALES SURTAX
Attachment: ESF windows final attachments.pdf
44. DeLaura Middle School - Facilty Renewal/School Security - Design Build Services - SALES SURTAX
Attachment: DeLaura preconstruction services attachments.pdf
F. Approval of Consent

45. Approval of Consent


Motions:
Approve the January 19, 2016 Consent Agenda with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
F. Employee Benefits and Risk Management

27. Authorization to Issue Request For Proposal (RFP) for Employee Health Clinic Vendor and Clinic Portable

Minutes: Mr. Craig pulled this item for discussion.

Motions:

Grant the Superintendent authority to issue two “Requests for Proposals” seeking a medical care vendor that will oversee clinic operations and its staff and the procurement of at least one or more portable clinic plants for the vendor to utilize to provide these services for staff. 

- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye

F. School Choice

29. Revisions to Policy 5120 and Policy 7120
Attachment: Policy 5120 Revision with noted changes.pdf
Attachment: Policy 7120 Revision with noted changes.pdf
Attachment: Policy 5120 - new language.pdf
Attachment: Policy 7120 - new language.pdf
Attachment: Current Policy 5120.pdf
Attachment: Current Policy 7120.pdf
Minutes: Mrs. Henderson pulled this item for discussion.

Motions:
Authorize the Superintendent to advertise for a Public Hearing to approve the recommended revisions to Policy 5120 (Assignment within District) and Policy 7120 (Criteria for Balancing School Membership Capacity)- PASS
 
Vote Results
Motion: Karen Henderson
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye


G. Action
G. Purchasing & Warehouse

46. Purchasing Solicitations
Attachment: a - ITB 16-B-061-LU - Windows, Store Fronts, Doors, Cabinets; Replacement & Repair.pdf
Attachment: b - ITB 16-B-056-LU - Kitchen, Cafeteria & Lab Exhaust Inspection & Cleaning.pdf
Attachment: c - ITB 16-B-060-LU - Fencing Contractor Service - Reject All Bids.pdf
Attachment: d - ITB 15-B-010-DR Agenda item - Cancellation of Bid.pdf
Attachment: e - RFQ 16-Q-041-OC - Athletic Trainer Services - Reject All Bids.pdf
Attachment: f - SC 16-049-DK - Library Materials.pdf

Motions:

Award the Invitations to Bid (ITBs) listed below:

a - ITB #16-B-061-LU - Windows, Store Fronts, Doors, Cabinets; Replacement & Repair - Facilities Services - $90,000.00

b - ITB #16-B-056-LU - Kitchen, Cafeteria & Lab Exhaust Equipment Inspection & Cleaning - Facilities Services - $77,754.00

Approve the Invitation to Bid (ITB) Reject All Bids below:

- ITB #16-B-060-LU - Fencing Contractor Service - Facilities Services - Reject All Bids

Approve the Invitation to Bid (ITB) Cancellation of Bid below:

d - ITB #15-B-010-DR - Sheet Music and Related Supplies - Middle School Programs - Cancellation of Contract

Approve the Request for Qualifications (RFQ)  Reject All Bids below:

e - RFQ #16-Q-041-OC - Athletic Trainer Services  - Student Services - Reject All Bids 

Approve the State Contract (SC) purchase below:

f - SC #16-049-DK - Library Materials - Curriculum & Instruction - $337,601.00

- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye

47. Department/School Initiated Agreements
Attachment: a - BW 16-442-DK - Pearson.pdf
Attachment: b - CA 16-457-DP - Collaborative Classroom - Access.pdf
Attachment: c - SSA 16-216-OC - Balfour - Rockledge High Yearbooks.pdf
Attachment: d - SSA 16-385-WH - CypherWorx.pdf
Attachment: e - SSA 16-476-DP - Marzano Research.pdf

Motions:

Approve the Bid Waived (BW) below:

a - BW #16-442-DK - Pearson - D'Nealian - Curriculum & Instruction - $33,196.82

Approve the Consultant Agreement (CA) below:

b - CA #16-457-DP - Center For Collaborative Classroom - Curriculum & Instruction - $33,200.00

Approve the Sales and Services Agreements (SSAs) listed below:

c - SSA #16-216-OC - Balfour - Rockledge High Yearbooks - Central Area - $30,000.00

d - SSA #16-385-WH - CypherWorx - Curriculum & Instruction - $29,250.00

e - SSA #16-476-DP - Marzano Research - North Area - $6,000.00

- PASS
 
Vote Results
Motion: John Craig
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye

G. Project Management

48. Independent Citizens Oversight Committee - Sales Surtax Policy Recommendations (Policy 6350, 6350.01, 6350.02)
Attachment: sales surtax policies attachment.pdf
Minutes: 

Mr. Ziegler declared the public hearing open at 8:30 p.m.

Hearing no speakers and having no discussion, the public hearing was concluded at 8:30 p.m.



Motions:

Hold Public Hearing and approve Policy 6350 - Sales Surtax, Policy 6350.01 - Allocation and Use of Sales Surtax Contingency and Policy 6350.02 - Allocation and Use of Sales Surtax Revenue in Excess of Estimate.

- PASS
 
Vote Results
Motion: Karen Henderson
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Andrew Ziegler- Aye


H. Information
H. Human Resources

49. Job Description - VPK Instructional Assistant
Attachment: IA-VPK_CTE.pdf
Minutes: Mrs. Henderson asked to have job description to include the marked up versions of changes made.
50. Job Description - Director-Information Technology
Attachment: Dir_ITv2.pdf
H. Employee Benefits and Risk Management

51. Employee Benefit Data Management and Enrollment Services
Attachment: 2012 BFHR Contract Final 11_24_15.pdf
H. Adult/Community Education

52. Adult Education Dual Enrollment Articulation Agreement
Attachment: Adult Ed Dual Enrollment Agreement (2015-2017).pdf
H. South Area Superintendent

53. Field Trip/Contract -- Bayside High Football Game vs Lowndes High School in Valdosta, Georgia
Attachment: Bayside High Football - Travel to Georgia - Aug 2016.pdf
54. Melbourne High School Band Trip to Atlanta, Georgia
Attachment: Melbourne High Band - Atlanta, GA - March 2016.pdf
H. North Area Superintendent

55. Merritt Island High Baseball Team trip to Louisville Slugger Classic
H. Project Management

56. Independent Citizens Oversight Committee - Sales Surtax Policy Recommendation (Policy 6350.03)
Attachment: Draft sales surtax policy temporary transfers.pdf
Minutes: Mr. Craig pulled this one.  The policy is open ended.  Sue hann. The transfer would only be made if both sides felt it could be done. Have Mr. Bistline review.

I. Staff Reports
57. Legislative Priorities Update

Minutes: 

Dr. Blackburn provided the Board and viewing audience with an update on Brevard's Legislative Priorities.

There was significant discussion among the Board and Dr. Blackburn regarding the current legislative session and the fact that local legislators continue to say that Brevard is not adequately represented. Suggestions were brought forth such as securing an in-house person and trying to find an organization who could provide these last effort services. It was determined that there was little time before session ended for this to happen.

The consensus was to keep our ears and eyes open for any group that could help convey our message.  Mrs. Henderson will notify the Board and Dr. Blackburn of any legislation being brought forth that may be troubling for the district. They will take action as a group should it be warranted.


J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
58. Impact Fees-Mrs. Henderson

Minutes: 

Mrs. Henderson asked for the Board to place the impact fees on the agenda for a vote.  

The Board asked for Dr. Blackburn to bring them a recommendation. 

Dr. Blackburn expressed to the Board, that if they agree to collect the fee without the plan, they can move ahead a lot sooner. He said that the plan will take some time.

Mrs. Belford said that she needed to know why it was important to address this now and the justification.

59. Food Service-Mr. Craig

Minutes: Mr. Craig stated that this matter was resolved prior to the Board meeting.
60. Loss of Dual Enrollment Status due to GPA - Mr. Craig

Minutes: 

Mr. Craig said that he had been contacted by the parents of two dual enrollment students who had fallen short of the required GPA and were dis-enrolled from the dual enrollment program.  He said that in our Student Progression Plan, his interpretation is that exceptions can be granted; however, nowhere did it say how that was to occur.  If exceptions may be granted, we need to have the process put into the progression plan so that everyone understands.

Additionally, he asked for clarification on the early graduation students. Can they walk with their class, and  participate in prom and atheltics?  The Student Progression Plan states that they can.  Dr. Thedy said that they can participate in everything but athletics and that is per State Statute 1006.20.  

It was discussed that better clarification should be provided in the Student Progression Plan. 

 

61. Board Member Reports

Minutes: 

Mrs. Belford had questions about Board members attending a presentation as a group.  Mr. Bistline said that they could go as long as there was no discussion among them and they were observers only.

Mr. Craig attended the Community School grand opening at Endeavour and was very eager to see what was in store.

Mr. Ziegler  congratulated Dr. Debra Pace for being selected as the superintendent for Osceola Schools.


L. Superintendent's Report
62. Superintendent's Report

Minutes: Dr. Blackburn also congratulated Dr. Pace.  He thanked everyone for being a part of the Strategy Matters conversation on December 15, 2015.  He said that people ask him how they can help with this initiative and he responded "support and patience."

M. Adjournment
63. Adjournment

Minutes: Chairman Ziegler adjourned the meeting at 9:28 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair