01-20-2009 Regular School Board Meeting
Agenda Item #23

Purchasing Bids, RFPs, RFQs, Sales and Services Agreements


At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.


Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Award the Purchasing Bids listed below:
a) #09-015/BP - Cafeteria Snack Drinks - Food & Nutrition Services
b) #09-017/JJ - Kitchen Equipment Parts - Maintenance Warehouse
c) #09-019/BP - Bulk Commodity Processing - Food & Nutrition Services
d) #09-023/LH - Packaged Chiller Plants, Cooling Towers, Ice Storage Tanks - Maintenance

Award the Purchasing RFQs listed below:
e) #0901/LH - Continuing Contracts for MEP Professional Engineering Services - Facilities

Award the Sales and Service Agreement listed below:
f) #0905/CH - Easy HRweb - Compensation & Benefits

Meeting Date(s)
Consent w/o Information - 1/20/2009

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Capital Projects
Special Revenue - Food Services

Cost Center
08/09a) 139,200.00YES41093600010027600571000
08/09b) IndeterminYES10000000010021152000000
08/09c) IndeterminYES41093600010027600571000
08/09d) 773,330.00YES3480301335729681000000
08/09d) 773,330.00YES3480302335730681000000
08/09e) IndeterminYESVariousVariousVariousVariousVarious000
08/09f) 300,000.00YES7xx98500010027500779000

Lynda Jones, Director, Purchasing & Warehouse Services   ext. 645
Judy Preston, Associate Superintendent, Financial Services  ext. 600

Attachment:  ITB 09-015BP - Snack Drinks.pdf
Attachment:  ITB 09-017JJ - Kitchen Equipment Parts.pdf
Attachment:  ITB 09-019BP - Bulk Commodity Processing.pdf
Attachment:  RFQ 0901LH - Continuing Contracts for MEP Professional Engineering Services.pdf
Attachment:  ITB 09-023LH Packaged Chiller Plant, Cooling Towers, Ice Storage Tanks.pdf
Attachment:  SSA 0905CH - Easy HRweb.pdf