01-20-2015 Regular School Board Meeting
Agenda Item #23


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Approve the Bid Waived (BW) purchase listed below:

a - BW #15-BW-039-AL - Grad Bash - North, Central & South Areas

Award the Invitation to Bid (ITB) extension listed below:

b - ITB #12-005/LL - Swimming Pool Chemical Supply - 6 Month Extension - Plant Operations & Maintenance

Award the Invitations to Bid (ITBs) listed below:

c - ITB #15-B-010-DR - Sheet Music & Related Supplies Catalog Discount Bid - Purchasing & Warehouse Services

d - ITB #15-B-031-DW - Kitchen Hood Suppression Systems Maintenance, Inspect, Test - Plant Operations & Maintenance

e - ITB #15-B-032-DW - Outdoor Bleacher Repair and Installation - Plant Operations & Maintenance

f - ITB #15-B-034-AL - Recycling of Surplus Computer Components, Peripherals, and Laptops - Purchasing and Warehouse Services

Approve the Piggybacks (PBs) listed below:

g - PB #15-PB-045-DR - Transportation School Bus Tires, Retreads, & Mounting Program; Orange County Public Schools - Transportation Services

h - PB #15-PB-047-DR - Purchase of New School Buses; FDOE School Transportation Management Section - Transportation Services

Approve the Request for Proposal (RFP) extension listed below:

i - RFP #12-005/JO - HVAC Mechanical Contractor Service - 6 Month Extension - Plant Operations & Maintenance

Approve the Sales and Services Agreements (SSAs) listed below:

j - SSA #14-398-WH-A1 - Bluefin HR, LLC - Human Resources

- SSA #15-313-AL - Math Solutions, A division of Scholastic, Inc. - Office of School of Choice

l - SSA #15-383-AL - Slam in the Schools LLC dba Mayhem Poets - Office of School of Choice

m - additional accounting strings



Meeting Date(s)
Consent w/o Information - 1/20/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a) No CostN/AN/AN/AN/AN/AN/AN/A
2015b) VariableVariable10095620029398100354/511000
2015c) VariableVariable100Variable0010645100511Variable
2015d) VariableVariable10095620029708100354000
2015e) VariableVariableVariable9562VariableVariableVariableVariable
2015f) VariableVariableVariableVariableVariableVariableVariableVariable
2015g) VariableVariable10093400010027800560000
2015h) $1,081,703Yes374/37593400055287800651000
2015i) VariableVariableVariableVariableVariableVariableVariableVariable

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - BW-15-BW-039-AL - Grad Bash.pdf
Attachment:  b - ITB 12-005LL - Swimming Pool Chemical Supply Extension.pdf
Attachment:  c - ITB 15-B-010-DR - Sheet Music & Related Supplies Catalog Discount Bid.pdf
Attachment:  d - ITB 15-B-031-DW - Kitchen Hood Suppression Systems Maintenance, Inspect, Test.pdf
Attachment:  e - ITB 15-B-032-DW - Outdoor Bleacher Repair and Installation.pdf
Attachment:  f - ITB 15-B-034-AL - Recycling of Surplus Computer Components, Peripherals, and Laptops.pdf
Attachment:  g - PB 15-PB-045-DR - Trans. School Bus Tires, Retreads, and Mounting Program.pdf
Attachment:  h - PB 15-PB-047-DR - Purchase of New School Buses.pdf
Attachment:  i - RFP 12-005JO - HVAC Mechanical Contractor Service - 6 Month Extension.pdf
Attachment:  j - SSA 14-398-WH-A1 - BlueFin HR, LLC.pdf
Attachment:  k - SSA 15-313-AL - Math Solutions, A division of Scholastic, Inc..pdf
Attachment:  l - SSA 15-383-AL - Slam in the Schools LLC dba Mayhem Poets.pdf
Attachment:  m - additional accounting strings.pdf