01-21-2014 Regular School Board Meeting
Agenda Item #22


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Approve the 3 Month Extensions of the Requests for Qualifications (RFQs) listed below:

a - RFQ #0802/LH – Continuing Contract for Construction Management Services – 3 Month Extension - Facilities Services

b - RFQ #0806/LH – Continuing Contract for Design-Build Services – 3 Month Extension - Facilities Services

c - RFQ #0813/LH – Continuing Contract for Design-Build Services for Mechanical, Electrical, Plumbing Projects – 3 Month Extension - Facilities Services

Award the Requests for Qualification (RFQ) and associated agreements listed below:

d - RFQ #14-Q-008-KR – Continuing Contract for Mechanical, Electrical, Plumbing and Fire Protection Engineering Services - Facilities Services

Approve the Sales and Services Agreements (SSAs) and Amendments listed below:

e - SSA #13-119-WH-A3 - Blackboard Engage - xpLor - Educational Technology

f - SSA #13-576-KR-A1 - Jennifer Praino - Jazzercise Amendment - Curriculum & Instruction

g - SSA #14-311-WH - Brevard County Board of County Commissioners - 800 MHz System Backbone Maintenance - District and School Security

h - SSA #14-337-KC – Interactive Health Technologies, Inc. - Physical Education Program (PEP) Grant - Middle School Programs

i - SSA #14-357-KC – Advanced Fitness Solutions, LLC - Physical Education Program (PEP) Grant - Middle School Programs

j - SSA #14-389-KC – STEAM Education - Magnet Schools Assistance Program (MSAP) Grant - School Choice

k - SSA #14-398-WH - Bluefin HR, LLC - Human Resources

l - SSA #14-400-KC-A1 - The Department of Juvenile Justice – First Amendment - Student Services

Reject the Invitations to Bid (ITBs) listed below:

m - ITB #14-B-038-DW - Lawn Equipment and Small Engine Maintenance Repair and Sales - Reject all Bids - Facilities Services

n - ITB #14-B-058-DR - OEM Auto & Truck Parts & Accessories Discount Catalog Bid - Reject all Bids - Transportation Services

Award the Invitations to Bid (ITBs) listed below:

o - ITB #14-B-034-WH – Two Way Radios, Repeaters and Related Services - Educational Technology

p - ITB #14-B-064-DR - OEM Bus Parts & Accessories Discount Catalog Bid - Transportation Services

q - ITB #14-B-068-CJ - Warehouse Stock - Office, Classroom, and Art Paper Supply - Middle School Programs

r - ITB #14-B-071-KC – Opportunity & Special Buy Food Product Suppliers - Financial Services

Rescind and Re-Award the Invitation to Bid (ITB) listed below:

s - ITB #14-B-036-DW – Water Based Fire Suppression Systems Maintenance, Inspection and Test – Rescind and Re-award - Facilities Services

Approve the Bid Waived (BW) purchase listed below:

t - BW #14-BW-083-KC – Educational Experiences - Grad Bash - North and Central Areas

u - Additional string info



Meeting Date(s)
Consent w/o Information - 1/21/2014

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Grant
Operating - Other
Capital Projects
Special Revenue - Food Services
Other Sources
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2014a - VariableYesVariableVariableVariableVariableVariableVariable
2014b - VariableYesVariableVariableVariableVariableVariableVariable
2014c - VariableYesVariableVariableVariableVariableVariableVariable
2014d - VariableYesVariableVariableVariableVariableVariableVariable
2014e - VariableYesVariableVariableVariableVariableVariableVariable
2014f - $9,000Yes92192400019629100312000
2014g- $25,838.19Yes10091700004107730356000
2014h - $41,334Yes42492314140916300511000
2014i - $72,000Yes42492314140916300511000

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  c - RFQ 0813LH - Continuing Contract for Design-Build Services for Mechanical, Electrical, Plumbing Projects - 3 Month Extension.pdf
Attachment:  o - ITB 14-B-034-WH - Two Way Radios, Repeaters and Related Services.pdf
Attachment:  r - ITB 14-B-071-KC - Opportunity & Special Buy Food Product Suppliers.pdf
Attachment:  u - Additional String Info.pdf
Attachment:  b - RFQ 0806LH - Continuing Contract for Design-Build Services - 3 Month Extension.pdf
Attachment:  d - RFQ #14-Q-008-KR – Continuing Contract for Mechanical, Electrical, Plumbing and Fire P.pdf
Attachment:  l - SSA 14-400-KC-A1 - The Department of Juvenile Justice - First Amendment.pdf
Attachment:  t - BW 14-BW-083-KC - Educational Experiences - Grad Bash.pdf
Attachment:  a - RFQ 0802 LH - Continuing Contract for Construction Management Services - 3 Month Extension.pdf
Attachment:  k - SSA 14-398-WH - BlueFin HR, LLC.pdf
Attachment:  s - ITB #14-B-036-DW – Water Based Fire Suppression Systems Maintenance, Inspection and Test – Rescind and Re-award.pdf
Attachment:  g - SSA 14-311-WH - Brevard County Board of County Commissioners - 800 MHz System Backbone Maintenance.pdf
Attachment:  i - SSA 14-357-KC - Advanced Fitness Solutions, LLC - Physical Education Program (PEP) Grant.pdf
Attachment:  m - ITB 14-B-038-DW - Lawn Equipment and Small Engine Maintenance Repair and Sales - Reject all Bids.pdf
Attachment:  p - ITB 14-B-064-DR - OEM Bus Parts & Accessories Discount Catalog Bid.pdf
Attachment:  q - ITB 14-B-068-CJ - Warehouse Stock - Office, Classroom, and Art Paper Supply.pdf
Attachment:  f - SSA 13-576-KR-A1 Jennifer Praino - Jazzercise Amendment.pdf
Attachment:  h - SSA 14-337-KC - Interactive Health Technologies, Inc. - Physical Education Program (PEP) Grant.pdf
Attachment:  j - SSA 14-389-KC - Steam Education- Magnet Schools Assistance Program (MSAP) Grant.pdf
Attachment:  n - ITB 14-B-058-DR - OEM Auto & Truck Parts & Accessories Discount Catalog Bid - Reject all Bids.pdf
Attachment:  e - SSA 13-119-WH-A3 - Blackboard Engage - xplLor.pdf