01-22-2013 Regular School Board Meeting
Agenda Item #20

Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements


The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.                              
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or                                    
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.


a) ITB #13-B-017-WH - Microfilm Image Conversion Services for Brevard Public Schools - District Communications

b) ITB #13-B-020-CJ - Athletic Protective Equipment Reconditioning - District Wide

c) ITB #13-B-034-LL - Emergency Generator Preventative  Maintenance and Repair Services - Maintenance

d) ITB #13-B-035-LL - Fencing Contractor Services - Brevard County Public Entity Purchasing Cooperative - Maintenance

e) ITB #13-B-040-DR - Bulk Commodity Processing - Food and Nutrition Services

f)  RFP #13-P-010-DR - Recycling of Paper, Plastic, and Other Miscellaneous Recycling Materials - District Wide

g)  SSA #1254-DR-A1 - AMIkids Space Coast - Educational Services

h)  SSA #13-153-CJ - Herff Jones, Inc. - Melbourne High School Yearbook


Meeting Date(s)
Consent w/o Information - 1/22/2013

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Capital Projects
Other Sources

Cost Center
12-13a) VariableYesVariableVariableVariableVariableVariableVariable
12-13b) VariableYesVariableVariableVariableVariableVariableVariable
12-13c) VariableYesVariableVariableVariableVariableVariableVariable
12-13d) VariableYesVariableVariableVariableVariableVariableVariable
12-13e) VariableYesVariableVariableVariableVariableVariableVariable
12-13f) VariableYesVariableVariableVariableVariableVariableVariable
12-13g) $179,809Yes10010270004105100312103
12-13h) $75,489.36Yes80020116250109800500-


Cheryl L. Olson - Director - Purchasing and Warehouse Services, x645

Judy R. Preston - Associate Superintendent of Financial Services, x600

Attachment:  a) ITB #13-B-017-WH Agenda Item.pdf
Attachment:  b) ITB #13-B-020-CJ - Athletic Protective Equipment Reconditioning Agenda Item.pdf
Attachment:  c) ITB #13-B-034-LL Emergency Generator Preventative Maintenance & Repair Services - Agenda Item.pdf
Attachment:  d) ITB #13-B-035-LL Fencing Contractor Services - Agenda Item.pdf
Attachment:  e) ITB #13-B-040-DR Bulk Commodity Processing Agenda Item.pdf
Attachment:  f) RFP #13-P-010-DR -- Recycling Agenda Item.pdf
Attachment:  g) SSA 1254DR-A1 AMI Space Coast Amendment 179809 Agenda Item.pdf
Attachment:  h) SSA #13-153-CJ -- Herff Jones, Inc. Melbourne High School Yearbook Agenda Item.pdf