01-24-2012 Regular School Board Meeting
Agenda Item #23


Title
Purchasing Bids, RFPs, RFQs, and Sales & Services Agreements

Discussion

At the request of schools and departments, the Office of Purchasing Services sends out requests for bids and tabulates bids from vendors. Committees or individuals review the tabulated bids and make one of three recommendations: (1) low bid be accepted, (2) non-low bid be approved, or (3) all bids be rejected due to cost or not meeting specifications. If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, and Sales & Services Agreements. Detailed information, including tabulation of each bid, can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Re-Award the Invitation to Negotiate (ITN):
a) ITN #09001/LH - Wide Area Network (WAN) and Internal Circuit Upgrades - Office of Educational Technology

Award the Request for Proposal (RFP):
b) RFP #12005/JO - HVAC Mechanical Contractor Services - Office of Plant Operations and Maintenance

Award the Sales & Services Agreements (SSA):
c) SSA #1214/JO - EasyHRWeb - Office of Compensation and Benefits
d) SSA #1215/LL - Certiport - Office of Career and Technical Education



Meeting Date(s)
Consent w/o Information - 1/24/2012

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
11-12a) VariableYES10097210016998200632000
11-12b) VariableYESVarious9562VariousVariousVarious000
11-12c) $300,000YES73198500010027500779000
11-12d) $38,100YES10098100018685300693300

Contact
Mark Langdorf, Director of Risk Management, ext. 620
Judy Preston, Associate Superintendent of Financial Services, ext. 600


Attachment:  09001 Recommendation for Reaward.pdf
Attachment:  RFP 12005JO Recommendation of Award 1-13-12.pdf
Attachment:  SSA 1214JO Recommendation of Award.pdf
Attachment:  SSA 1215LL Certiport Recommendation of Award.pdf