02-09-2010 Regular School Board Meeting
Agenda Item #16


Title
Purchasing Bids, RFPs, RFQs, ITNs, Sole Source Purchasing Requests and Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, ITNs, Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Purchasing Bids listed below:
a)#10-014/BM - Test, Inspection and Maintenance of Storm Shutters at 27 District Locations - Plant Operations and Maintenance
b)#10-015/BM - Gymnasium Floor Refinishing and Repair Contractor - Plant Operations and Maintenance

Award the Sales and Services Agreement listed below:
c)SSA#1007/CH - Xerox - Educational Technology

 



Meeting Date(s)
Consent w/o Information - 2/9/2010

Authority for Action
Board Policy #6320, Florida Statute 287.055, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
09/10a) IndeterminYES10095620029248100354/511000
09/10b) IndeterminYES10095620029428100354/511000
09/10c) 279,902.00YES10097210010028200363000

Contact
Lynda L. Jones, Director, Purchasing & Warehouse Services, ext. 645


Attachment:  10-014BM Test, Inspection and Maintenance of Storm Shutters at 27 District Locations.pdf
Attachment:  10-015BM Gymnasium Floor Refinishing and Repair.pdf
Attachment:  SSA #1007 - Xerox - Educational Technology.pdf