02-09-2010 Regular School Board Meeting
Agenda Item #22


Title
Field Trip -- Satellite High School Wind Ensemble Performance in Oxford, Mississippi, February 24-27, 2010

Discussion

In August 2009, the Satellite High School Wind Ensemble auditioned, via audio tape, to perform at the College Band Director's National Association/National Band Association Conference in Oxford, Mississippi on February 24-27, 2010 and, as a result, were selected by the National Band Association Committee. The wind ensemble group will leave at 6:00 a.m. on February 24, 2010 and will return on February 27, 2010 at 11:00 p.m.  Students will miss three days of school. The group consists of 52 wind ensemble students (28 males and 24 females) and six fingerprinted chaperones (three males and three females), two band instructors and one band parent. They will travel via a district-approved charter bus company. Lodging will be at the Downtown Oxford Inn and Suites, 400 North Lamar Blvd., Oxford, Mississippi (Ph: 662-234-3031).

Below is a breakdown of costs associated with the trip:

Charter Bus Cost - $4,700

Hotel Costs - $94 per room + tax - Quad Rooms - 20 rooms x 3 nights - $6,147.60

Meal Allowance - $37.50 per day per person + gratuity x 61 people - $10,980

Total Trip Cost - $21,827.60 divided between 52 students = $419.76 per student. (Students will also purchase a Wind Ensemble Fleece Jacket  @ $28.00 each , bringing the total cost per student to $447.76.)

Fundraisers have occurred all school year to enable all students to participate.  If students participated in all scheduled fundraisers they were able to offset the entire cost of the trip. No student will be excluded from attending because of lack of ability to pay. The Music Department Booster Club, SIMPA, is coordinating all arrangements. There will be no expenses to Satellite High School or the district.



Recommendation
Approve the Satellite High School Wind Ensemble to perform at the College Band Director's National Association/National Band Association Conference in Oxford, Mississippi,  February 24-27, 2010.

Meeting Date(s)
Information - 1/19/2010
Consent after Information2/9/2010

Authority for Action
Procedures and Criteria for Field Trips

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact

Mark Elliott, Principal, Satellite High School - 779-2000

Cyndi Van Meter, Area I/II Superintendent - 254-0340