02-09-2016 Regular School Board Meeting
Agenda Item #36


Title
Design Build Services for Hoover Middle School and Sabal Elementary School - RFP #16-P-052-DR - Permission to Negotiate - SALES SURTAX

Discussion
The facility renewal projects at Sabal Elementary School and Hoover Middle School are ranked fifteenth and sixteenth on the priority list for projects funded by the sales surtax.  Because the scope of work exceeds $2 million at both schools, the District issued a Request for Proposals for design build services for both schools as a single project.  Packaging the schools together reduces administrative costs and will likely lead to more favorable pricing.  Project accounting will be done by school and by category of work for reporting to the Independent Citizens Oversight Committee as to the expenditure of sales surtax funds.

Proposals were received from five (5) design build teams based on the Design Criteria Package prepared by TLC Engineering for Architecture.  Proposals were evaluated by a Selection Committee consisting of six (6) District staff members, with the Design Criteria Architect participating as a non-voting member.  Written proposals were evaluated and ranked.  All five (5) design build teams were invited to present to the Selection Committee.  The Selection Committee ranked the proposals as follows:

1. McCree Design Builders, Inc.
2. Welsh Construction LLC, dba Welsh Co.
3. Wharton-Smith, Inc.
4. Gilbane Building Company
5. A.D. Morgan Corporation

School Board approval is requested to authorize staff to negotiate with the top-ranked team.  It is anticipated that a preconstruction services proposal (to include design, estimating, coordination and preparation of the Guaranteed Maximum Price) will be presented to the School Board on March 15, 2016 and a Guaranteed Maximum Price will be presented mid year 2016.  Authorization to negotiate does not require expenditure of funds.  The budget targets as identified in the Funded Sales Surtax Detail Report for each school have been clearly articulated to all proposers.

Action is requested without prior information to expedite the selection of the project team to begin design as soon as possible. The recommended team proposes to complete the construction at both schools no later than summer 2017.


Recommendation
Authorize District staff to negotiate with the top-ranked team, McCree Design Builders, Inc., for design build services for RFP 16-P-052-DR Hoover Middle School and Sabal Elementary School.

Meeting Date(s)
Consent w/o Information - 2/9/2016

Authority for Action
Florida Administrative Code 6A - 1.012 (10)

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

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Contact
Susan Hann, Director of Planning and Project Management, 321-633-1000 Ext. 446