02-09-2016 Regular School Board Meeting
Agenda Item #35


Title
Eau Gallie High School Sewer Improvements - General Contractor Services - SALES SURTAX

Discussion

The concession stand (Building 61) and restrooms (Building 62) adjacent to the football/track & field stadium are currently served by a failing on-site sewage treatment and disposal system (OSTDS) or septic tank. The system primarily fails during events requiring closure of the restrooms and pumping of the septic tank. Temporary portable toilets are also used. The initial evaluation of the problem and solutions was completed in March 2014, with a revised analysis completed in April 2015 to reduce costs. Based on this report, the District contracted with Morgan & Associates to complete the design and permitting under their continuing contract for civil engineering and land surveying services. The evaluation and design ($22,446) were funded through capital.

The Sales Surtax Funded Detail Report (Attachment F) for Eau Gallie High School does include a funded component for sanitary collection/septic system renewal under the site utility systems category. This is an out-of-sequence project as Eau Gallie High School is scheduled in year 4 of the sales surtax program, which will be reported to the Independent Citizens Oversight Committee at their February 17, 2016 meeting.

Based on the design by Morgan & Associates, quotes were requested from the District's continuing services general contractors. Three quotes were received. The low quote was received from Canaveral Construction, Inc. in the amount of $122,006. The amount of sales surtax funding available for this component is $119,130. The balance of $2,876 and administrative and permitting costs (estimated not to exceed $5,000) will be funded through capital.

Board approval is required for a purchase order over $50,000. In order to expedite the work, approval is requested without prior information.



Recommendation

Approve the total project construction budget in an amount not to exceed $127,006, with a maximum of $119,130 funded through sales surtax, with the balance through capital.

Approve the quote submitted by Canaveral Construction, Inc. under their continuing contract for general contractor services in the amount of $122,006.



Meeting Date(s)
Consent w/o Information - 2/9/2016

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
15/16$119,130Yes39830315517007400681000
15/16$2,876Yes37530313059637400681000
15/16$5,000Yes37530313059637400681000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446


Attachment:  EG HS sewer attachments.pdf