02-10-2009 Regular School Board Meeting
Agenda Item #29


Title
Close the Astronaut High School Additions and Renovations Project

Discussion

The purpose of this Item is to close the Astronaut High School Additions and Renovations Project.  Contained within this Item are recommendations for Amendment No.2 to the Agreement for Design/Build Services with The Haskell Company to close that Agreement and the transfer of all remaining funds to other projects within the same funding source. 

Amendment No.2 
The Haskell Company was approved as the Design-Builder for the Astronaut High School Additions and Renovations project at the June 12, 2006 Board meeting.  The original Agreement contained a Guaranteed Maximum Price (GMP) of $16,000,000. 

Previously approved Amendment No. 1 increased the GMP to $29,242,294.  This Amendment No. 2 will decrease the GMP to $24,053,545.45.

Notes: 
1)  The final GMP contained in this Amendment is consistent with the Independent Accountant's Report prepared by Carr Riggs & Ingram dated January 5, 2009.
2)  The decrease of the GMP contained in this Amendment consists of two elements:
     a) A deduction of the value of the Owner Direct Purchases (ODP) in the amount of $4,504,965.55.  This is an administrative change only - the School District will not receive a credit for this deduction since the value of the ODPs were previously deducted from the purchase order to The Haskell Company. 
     b) A deduction for Project Savings in the amount of $683,783.00 - the School District will receive a credit for this amount. 

Transfer of Remaining Funds
This project was funded by 2006 Series A and 2007 Series B Certificates of Participation (COP).  The Additions and Renovations projects at Cocoa Beach Jr/Sr High School, Palm Bay High School and Titusville High School were included in both the 2006 Series A and 2007 Series B COPs.  COP funding can be transfered between projects within the same COP. 

Because the remaining funding for construction activities is not required at Astronaut High School and there is a shortfall in the funding to complete construction activities at Titusville High School, it is recommended that $1,409,778.68 be transfered to the Titusville High School project.  Additionally, because a portion of the remaining Furniture, Fixtures and Equipment (FF&E) funding for Career & Technical Education (CTE) is not required at Astronaut High School and there are shortfalls in the funding to complete CTE programs at Cocoa Beach Jr/Sr High School and Palm Bay High School, it is recommended that $132,803.00 be transfered to the Cocoa Beach Jr/Sr High School project and $53,635.00 be transfered to the Palm Bay High School project.  Changes requested by CTE in red.

Attachment:  Astronaut Amendment No. 2.



Recommendation

Approve Amendment No. 2 to modify the existing Agreement for Design/Build Services with The Haskell Company for the Astronaut High School Additions and Renovations project to decrease the Guaranteed Maximum Price (GMP) in the amount of <$5,188,748.55>  to $24,053,545.45.  Accept the project as complete and authorize the release of retention to The Haskell Company.

Approve the transfer of $287,342.12 of 2006 Series A Certificates of Participation (COP) funding and $1,122,436.56 of 2007 Series B COP funding to the Titusville High School Additions and Renovations project to complete construction activities at Titusville High School and increase the Titusville High School project budget from $43,200,639.00 to $44,610,417.68. 

Approve the transfer of $132,803.00 of 2007 Series B COP funding for Career & Technical Education (CTE) Furniture, Fixtures and Equipment (FF&E) to the Cocoa Beach Jr/Sr High School Additions and Renovations project to complete CTE programs at Cocoa Beach Jr/Sr High School and increase the Cocoa Beach Jr/Sr High School project budget from $30,097,825.00 to $30,230,628.00

Approve the transfer of $53,635.00 of 2007 Series B COP funding for Career & Technical Education (CTE) Furniture, Fixtures and Equipment (FF&E) to the Palm Bay High School Additions and Renovations project to complete CTE programs at Palm Bay High School and increase the Palm Bay High School project budget from  $30,227,624.00 to $30,281,259.00.

 

 



Meeting Date(s)
Information - 1/20/2009
Consent after Information2/10/2009

Authority for Action
1001.42 F.S.

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
06/07287,342.12Yes39595320078957400689000
06/071,122,436.56Yes39695320078957400689000
06/07132,803.00Yes39695320078877400641000
06/0753,635.00Yes39695320078937400641000

Contact
Dane Theodore, Director, Planning & Project Management   x657


Attachment:  Astronaut Amendment No 2.pdf