02-10-2015 Regular School Board Meeting
Agenda Item #17


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Award the Invitations to Bid (ITBs) listed below:

a - ITB #15-B-033-AL - Temporary Personnel Services - Labor Relations

b - ITB #15-B-040-DR - Purchase of 2015 Refrigerated Van with Lift Gate - Food & Nutrition Services

Approve the Piggyback (PB) listed below:

c - PB #15-PB-050-LU - Rental Equipment (Co-op) - Plant Operations & Maintenance

Approve the Request for Proposal (RFP) extension (final 3 of 12) listed below:

d - RFP #12-005/JO - HVAC Mechanical Contractor Service - 6 Month Extension - Plant Operations & Maintenance

Approve the State Contracts (SCs) purchases below:

e - SC #15-SC-039-DR - Purchase of 2015 Freightliner Sprinter Van - Transportation Services

f - SC #15-SC-046-DR - Purchase of Vehicles off State Contract for Transportation - Transportation Services

Approve the Sales and Services Agreements (SSAs) listed below:

g - SSA #15-340-AL - Blackburn Consulting Group - Curriculum & Instruction

h - SSA #15-384-AL - Kagan Professional Development - Early Childhood Education

i - SSA #15-400-AL - The Vision Board LLC - School Choice

j - SSA #15-416-AL - Holly Ludgate, Ed.D. - School Choice

k - SSA #15-435-AL - Karen Kangas - ACCESS Project

l - additional accounting strings



Meeting Date(s)
Consent w/o Information - 2/10/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Capital Projects
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a) VariableVariableVariableVariableVariableVariableVariableVariable
2015b) $65,028.68Yes41093600010027600652000
2015c) VariableVariableVariableVariableVariableVariableVariableVariable
2015d) VariableVariableVariableVariableVariableVariableVariableVariable
2015e) $44,180.32Yes10093400010028110652000
2015f)$180,924.00Yes10093400010028110652000
2015g) $7,525.00Yes422Variable4150076400312000
2015h) $5,700.00Yes42220814150016400312000
2015i) $6,944.00Yes42410814150906400312000

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a - ITB 15-B-033-AL - Temporary Personnel Services.pdf
Attachment:  b - ITB 15-B-040-DR Purchase of 2015 Refrigerate Truck Agenda Item.pdf
Attachment:  c - PB 15-PB-050-LU - Rental Equipment (Co-op).pdf
Attachment:  d - RFP 12-005JO - HVAC Mechanical Contractor Service - 6 Month Extension.pdf
Attachment:  e - SC 15-SC-039-DR - Purchase of 2015 Freightliner Sprinter Van.pdf
Attachment:  f - SC 15-SC-046-DR - Purchase of Vehicles off State Contract for Transportation.pdf
Attachment:  g - SSA 15-340-AL- Blackburn Consulting Group.pdf
Attachment:  h - SSA 15-384-AL Kagan Professional Development.pdf
Attachment:  i - SSA 15-400-AL - The Vision Board LLC.pdf
Attachment:  j - SSA 15-416-AL - Holly Ludgate, Ed.D..pdf
Attachment:  k - SSA 15-435-AL - Karen Kangas.pdf
Attachment:  l - additional accounting string.pdf