02-11-2014 Regular School Board Meeting
Agenda Item #20


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation
Approve the Sales and Services Agreements (SSAs) and Amendment listed below:

a - SSA #13-522-KR-A1 - Stretch-N-Grow of Brevard, Inc. - Curriculum & Instruction

b - SSA #14-372-WH - NCS Pearson Golfview Elementary -  Central Area

c - SSA #14-425-KC - Karen Kangas - ACCESS Project Grant - Curriculum & Instruction

Approve the Bids Waived (BW) purchase listed below:

d - BW #14-BW-088-KC - Educational Experiences - Gradventure - North, Central & South Area

Approve the State Contract (SC) purchase below:

e - SC #14-SC-086-DR - Purchase of Vehicles off State Contract for Driver's Education, Food Services and Transportation - Financial Services

Award the Invitation to Bid (ITB) listed below:

f - ITB #14-B-066-CJ - Warehouse Stock - Classroom, Office, and Art Supply - Financial Services


Meeting Date(s)
Consent w/o Information - 2/11/2014

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2014a -$50,000.00Yes92192400019629100312000
2014b -$58,891.25Yes42210714140015100312101
2014c -$15,200.00Yes42292214140106400312000
2014d - VariableVariableVariableVariableVariableVariableVariableVariable
2014e-$381,765.60Yes41093600010027600652000
2014f - VariableVariableVariableVariableVariableVariableVariableVariable

Contact
Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645 Judy R. Preston - Associate Superintendent of Financial Services X 600


Attachment:  a - SSA 13-522-KR-A1 Stretch & Grow.pdf
Attachment:  b - SSA 14-372-WH - NCS Pearson - Golfview.pdf
Attachment:  c - SSA 14-425-KC - Karen Kangas.pdf
Attachment:  d - BW 14-BW-088-KC Gradventure.pdf
Attachment:  e - SC 14-SC-086-DR - Purchase of Vehicles.pdf
Attachment:  f - ITB 14-B-066-CJ - Warehouse Stock.pdf