02-12-2013 Regular School Board Meeting
Agenda Item #13


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1.  award to the lowest, responsive and responsible bidder or bidders.                                     

2.  approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or                                    

3.  reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

a) ITB #12-004/BP - Temporary Personnel Services - Minimum Wage Increase - Human Resources

b) ITB #12-014/BP - Temporary Personnel Services Supplemental - Minimum Wage Increase - Human Resources

c) SS #13-SS-049-LL - Hunter Equipment,  Accessories, and Installation - Career and Technical Education

d) 21st Century Community Learning Center (Explorers University Grant) First Amendment to Agreements - Adult and Community Education

e) 21st Century Community Learning Center (Zoo Explorers Grant) First Amendment to Agreements - Adult and Community Education

f) 21st Century Community Learning Center (Zoo Explorers South Grant) First Amendment to Agreements - Adult and Community Education



Meeting Date(s)
Consent w/o Information - 2/12/2013

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
12-13a) VariableYesVariableVariableVariableVariableVariableVariable
12-13b) Variable YesVariableVariableVariableVariableVariableVariable
12-13c) $38,263.00Yes42292704130515300641300
12-13c) $850.00Yes42292704130515300642300
12-13c) $27,206.00Yes10098100007715300641300
12-13d) $8,800.00YesVariableVariableVariableVariableVariableVariable
12-13e) $8,800.00YesVariableVariableVariableVariableVariableVariable
12-13f) $4,800.00Yes42292404130656300312000
12-13f) $4,000.00yes42292404130656300312000

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a) ITB #12-004BP Agenda Item Minimum Wage Increase 2013.pdf
Attachment:  b) ITB #12-014BP Agenda Item Minimum Wage Increase 2013 dr.pdf
Attachment:  c) SS 13-SS-049-LL Hunter Equipment Accessories and Installation - Agenda Item.pdf
Attachment:  d) First Amendments to 21st Century Community Learning Center (Explorers University Grant) Agenda Item.pdf
Attachment:  e) First Amendments to 21st Century Community Learning Center (Zoo Explorers Grant) Agenda Item.pdf
Attachment:  f) First Amendments to 21st Century Community Learning Center (Zoo Explorers South Grant) Agenda Item.pdf