02-14-2017 School Board Meeting
Agenda Item #25


Title
Hoover Middle School - Design/Build Services Guaranteed Maximum Price Amendment - SALES SURTAX

Discussion
Hoover Middle School is one of  several sales surtax projects that are being done through the design build contract methodology.  The process starts with the development of the Design Criteria Package (DCP) which is then used as the basis for the request for proposals from design build contractors.  RFP #16-P-052-DR was issued for the Sabal Elementary School/Hoover Middle School project earlier this year. Five proposals were received and McCree Design Builders, Inc. was awarded the contract and pre-construction services at the March 15, 2016 Board meeting.

The scope of work for this project includes all of the facility renewal items on the Sales Surtax Funded Detail Report (Attachment F), the district school security items and classroom technology infrastructure. 

The design is complete and McCree has submitted a Guaranteed Maximum Price (GMP) amendment in an amount not to exceed $2,829,158. The work is planned for summer 2017.  Long lead time items will be ordered following the approval of the GMP.

As the project moves forward, actual costs will be allocated to the sales surtax group and category as appropriate based on the attached worksheet. The costs for the Design Criteria Package, design and pre-construction services, early replacement of the failed auditorium air conditioning unit and administrative costs to date total $330,986.37 and are indicated in the spent and encumbered column of the attached worksheet.  Administration, permitting and inspection costs are estimated at $75,000.  Project costs are within the Attachment F funding allocation.

Board approval is required for purchase orders over $50,000.  Approval is requested without prior information in order to expedite the work.






Recommendation
Approve the total project construction and administration budget in the amount of $2,904,158 for the Hoover Middle School renewal project.

Approve the Guaranteed Maximum Price amendment to the design build services contract with McCree Design Builders, Inc., in the amount not to exceed $2,829,158.



Meeting Date(s)
Consent w/o Information - 2/14/2017

Authority for Action
F.S 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
16/17$2,676,540.00Yes39860825000007400681000
16/17$70,768.49Yes39860825000007400686000
16/17$82,549.00Yes39860826503007400681000
16/17$2,288.77Yes39860826503007400686000
16/17$70,069.00Yes39860826000007400681000
16/17$1,942.74Yes39860826000007400686000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext.446


Attachment:  Hoover GMP attachments.pdf