02-14-2017 School Board Meeting
Agenda Item #26


Title
Jackson Middle School - Design/Build Services Guaranteed Maximum Price Amendment - SALES SURTAX

Discussion

Jackson Middle School is one of the several sales surtax projects that are being done through the design build contract methodology. The process starts with the development of the Design Criteria Package (DCP) which is then used as the basis for the request for proposals from design build contractors.  RFP #16-P-046-DR was issued for the Apollo and Pinewood Elementary Schools/Jackson Middle School project earlier this year.  Seven proposals were received and Gilbane Building Company was awarded the contract and pre-construction services at the February 9, 2016 Board meeting.

The scope of work for this project includes all of the facility renewal items on the Sales Surtax Funded Detail Report (Attachment F) and the district school security items. The  classroom technology infrastructure work has been designed, but will be implemented at a later date by Educational Technology.

The design is complete and Gilbane has submitted a Guaranteed Maximum Price (GMP) amendment in an amount not to exceed $2,165,030. The work is planned for summer 2017. Long lead time items will be ordered following the approval of the GMP.

The GMP includes a design fee in the amount of $31,650 for the gym air conditioning, which will be funded through capital. A  change order for construction of the gym air conditioning will be submitted for Board consideration once the design is complete.

Plant Operations and Maintenance has identified the roof at Jackson Middle School as a critical facility renewal need. Although the roof renewal was not included in Attachment F, there are unused sales surtax funds that may be applied to the roof renewal. Design of the roof renewal was approved by the Board on January 24, 2017. A construction change order will be submitted for Board consideration once the design is complete.

As the project moves forward, actual costs will be allocated to the sales surtax group and category as appropriate based on the attached worksheet. The costs for the Design Criteria Package, design and pre-construction services and administrative costs to date total $295,472.84 and are indicated in the spent and encumbered column of the attached worksheet. The roof design fee of $54,060 is not yet encumbered. Administration, permitting and inspection costs are estimated at $85,000, including asbestos abatement. Project costs are within the Attachment F funding allocation.

Board approval is required for purchase orders over $50,000.  Approval is requested without prior information in order to expedite the work.



Recommendation

Approve the total project construction and administration budget in the amount of $2,250,030 (of which $31,650 is funded through capital) for the Jackson Middle School renewal project.

Approve the Guaranteed Maximum Price amendment to the design build services contract with Gilbane Building Company for Jackson Middle School renewal project, in the amount not to exceed $2,165,030 (of which $31,650 is funded through capital).



Meeting Date(s)
Consent w/o Information - 2/14/2017

Authority for Action
F.S.1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
16/17$2,105,315.00yes39801415000007400681000
16/17$83,837.20yes39801415000007400686000
16/17$28,065.00yes39801416002007400681000
16/17$1,162.80yes39801416002007400686000
16/17$31,650.00yes37301413059637400684000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 446


Attachment:  Jackson GMP attachments.pdf