02-14-2017 School Board Meeting
Agenda Item #27

Pinewood Elementary School - Design/Build Services Guaranteed Maximum Price Amenedment - SALES SURTAX


Pinewood Middle School is one of the several sales surtax projects that are being done through the design build contract methodology. The process starts with the development of the Design Criteria Package (DCP) which is then used as the basis for the request for proposals from design build contractors. RFP #16-P-046-DR was issued for the Apollo and Pinewood Elementary Schools/Jackson Middle School project earlier this year. Seven proposals were received and Gilbane Building Company was awarded the contract and pre-construction services at the February 9, 2016 Board meeting.

The scope of work for this project includes all of the facility renewal items on the Sales Surtax Funded Detail Report (Attachment F) and the district school security items. The  classroom technology infrastructure work has been designed, but will be implemented at a later date by Educational Technology.

The design is complete and Gilbane has submitted a Guaranteed Maximum Price (GMP) amendment in an amount not to exceed $1,428,167. The work is planned for summer 2017. Long lead time items will be ordered following the approval of the GMP. The GMP includes the security and facility renewal sales surtax scope of work ($939,808), replacement of the wastewater treatment plant (surtax eligible, but not included in Attachment F - funded through capital $285,690) and correction of an electrical code deficiency (funded through sales surtax facility renewal contingency $202,669).

The scope of work was reduced from the scope recommended in the Design Criteria Package in order to meet the sales surtax budget allocation (with the exception of the code deficiency). The existing 4' perimeter fence will not be replaced with 6' ($43,600). Existing unit ventilators will not be replaced in the Building 4 Addition classrooms. The 4 roof top air handlers will be replaced, but the ductwork will not be replaced. The fire alarm system was recently replaced, so the allocated funds are utilized on the remaining facility renewal categories. Scope reductions have been coordinated with District Security and Plant Operations and Maintenance.

The Independent Citizens Oversight Committee was previously advised of the wastewater treatment plan failure and will be advised via email the week of January 30, 2017 and informed at their February 15, 2017 meeting as to the electrical code deficiency to be funded through contingency.

As the project moves forward, actual costs will be allocated to the sales surtax group and category as appropriate based on the attached worksheet. The costs for the Design Criteria Package, design and pre-construction services and administrative costs to date total $174,695.61 (including $10,000 facility renewal contingency for the wastewater treatment plant design) and are indicated in the spent and encumbered column of the attached worksheet. Administration, permitting and inspection costs are estimated at $70,000. Project costs are within the Attachment F funding allocation.

Board approval is required for purchase orders over $50,000. Approval is requested without prior information in order to expedite the work.



Approve the total project construction and administration budget in the amount of $1,498,167 for the Pinewood Elementary School renewal project. This includes $1,009,808 facility renewal and security sales surtax, $285,690 capital and $202,669 facility renewal sales surtax contingency).

Approve the Guaranteed Maximum Price amendment to the design build services contract with Gilbane Building Company for the Pinewood Elementary School renewal project, in the amount not to exceed $1,428,167. This includes $939,808 facility renewal and security sales surtax, $285,690 capital and $202,669 facility renewal sales surtax contingency).

Meeting Date(s)
Consent w/o Information - 2/14/2017

Authority for Action
F.S. 100.42

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Capital Projects

Cost Center
16/17$ 889,014.00yes39801815000007400681000

Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext, 446

Attachment:  Pinewood - GMP attachments.pdf