02-24-2015 Special School Board Meeting
Agenda Item #19


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

Approve the Sales and Services Agreements (SSAs) listed below:

a - SSA #15-357-AL - Holly Ludgate, Ed.D. - School Choice

b - SSA #15-429-AL - Kagan Professional Development - Early Childhood Education and Title I

c - SSA #15-438-AL - Family Counseling Center of Brevard - Students At Risk

d - SSA #15-446-DR - Eckerd - Provide Services to Students At Risk at North, Central & Central & South Alternative Learning Centers - South Area

e - SSA #15-483-WH - BrainPOP - Early Childhood Education and Title I

f - SSA #15-488-DR - UCF - Comprehensive School Safety Initiative: Developing Knowledge About What Works to Keep Schools Safe - Central Area



Meeting Date(s)
Consent w/o Information - 2/24/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2015a) $3,903.00Yes42420214150906400312000
2015b) $5,597.00Yes42230714150016400312000
2015c) $821,255Yes42492954150406110312000
2015d) No CostN/AN/AN/AN/AN/AN/AN/A
2015e) $39,962.34Yes4229212Variable6500694000
2015f) $305,826Yes42492954150406110312000

Contact

Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600





Attachment:  a - SSA 15-357-AL - Holly Ludgate, Ed.D..pdf
Attachment:  b - SSA 15-429-AL - Kagan Professional Development.pdf
Attachment:  c - SSA 15-438-AL - Family Counseling Center of Brevard.pdf
Attachment:  d - SSA 15-446-DR - Eckerd - Provide Services to Students at Risk at North, Central & South Alternative Learning Centers.pdf
Attachment:  e - SSA 15-483-WH - BrainPOP.pdf
Attachment:  f - SSA 15-488-DR - UCF.pdf