02-25-2014 Special School Board Meeting
Agenda Item #23


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation
Approve the 6 month Extensions of the Invitations to Bid (ITBs) listed below:

a - ITB #11-015/BM - Tree Trimming, Vegetation Removal, and Stump Grinding - 6 Month Extension - Facilities Services

b - ITB #11-016/BM - Bleacher and Backstop Repair and Motorization - 6 Month Extension - Facilities Services

Award the Invitations to Bid (ITBs) listed below:

c - ITB #14-B-041-CJ - Print Shop Paper and Supplies - Educational Technology

d - ITB #14-B-056-DW - Painting Contractor Services - Facilities Services

e - ITB #14-B-060-DW - Roof Repair Contractor Services - Facilities Services

f - ITB #14-B-063-DW - Gym Floor Refinishing and Repair - Facilities Services

Approve the Sales and Services Agreements (SSAs) and Amendment listed below:

g - SSA #13-506-KR-A2 - Teaching Strategies, LLC - Curriculum & Instruction

h - SSA #14-430-WH - ClassLink Inc. - LaunchPad - Educational Technology

i -
SSA #14-431-KC - Henry Cole - Central Area


Meeting Date(s)
Consent w/o Information - 2/25/2014

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2014a) VariableVariableVariableVariableVariableVariableVariableVariable
2014b) VariableVariableVariableVariableVariableVariableVariableVariable
2014c) VariableVariableVariableVariableVariableVariableVariableVariable
2014d) VariableVariableVariableVariableVariableVariableVariableVariable
2014e) VariableVariableVariableVariableVariableVariableVariableVariable
2014f) $67,780.00VariableVariableVariableVariableVariableVariableVariable
2014g) $1,125.33VariableVariableVariableVariableVariableVariableVariable
2014h)$485,000.00VariableVariableVariableVariableVariableVariableVariable
2014i) $ 4,500.00VariableVariableVariableVariableVariableVariableVariable

Contact
Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645 Judy R. Preston - Associate Superintendent of Financial Services X 600


Attachment:  a - ITB 11-015BM - Tree Trimming, Vegetation Removal, and Stump Grinding - 6 Month Extension.pdf
Attachment:  b - ITB 11-016BM - Bleacher and Backstop Repair and Motorization - 6 Month Extension.pdf
Attachment:  c - ITB 14-B-041-CJ - Print Shop Paper and Supplies.pdf
Attachment:  d - ITB 14-B-056-DW - Painting Contractor Services.pdf
Attachment:  e - ITB 14-B-060-DW - Roof Repair Contractor Services.pdf
Attachment:  f - ITB 14-B-063-DW - Gym Floor Refinishing and Repair.pdf
Attachment:  g - SSA 13-506-KR-A2 - Teaching Strategies LLC.pdf
Attachment:  h - SSA 14-430-WH - ClassLink - Launchpad.pdf
Attachment:  i - SSA 14-431-KC - Henry Cole.pdf