02-26-2008 Special School Board Meeting
Agenda Item #19

F-7. Purchasing Bids, RFPs.RFQs, Sales and Services Agreements


At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that a non-low bid be approved, or (3) that all bids be rejected, due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.


Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Award the  Bids listed below:

a) #08-030/BM – Melbourne High School Synthetic Surface Covering of Football Field – Melbourne High School


Award the RFPs listed below:

b) #07002/LH – Building and Fire Inspection and Plan Review Services– Facilities Services


Award the Sales and Service Agreements listed below:

c) SSA #0809/CH – Merchant Processing Agreement– Food Services


Meeting Date(s)
Consent w/o Information - 2/26/2008

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Capital Projects
Special Revenue - Food Services

Cost Center
07/08a) 384,583.00YES37820110058387400671000
07/08b) IndeterminYESVarious9550Various7400634000
07/08c) 135,000.00YES41093600010027600739000


Lynda L. Jones   ext. 645
Judy Preston       ext. 600        



Attachment:  07002LH Building and Fire Inspection and Plan Review Services.pdf
Attachment:  SSA 0809 Merchant Processing Agreement - Food Services - 2.26.08.pdf
Attachment:  08-030BM Melbourne High School Synthetic Surface Covering of Football Field.pdf