02-28-2012 Special School Board Meeting
Agenda Item #19


Title
Purchasing Bids, RFPs, RFQs, and Sales & Services Agreements

Discussion

At the request of schools and departments, the Office of Purchasing Services sends out requests for bids and tabulates bids from vendors. Committees or individuals review the tabulated bids and make one of three recommendations: (1) low bid be accepted, (2) non-low bid be approved, or (3) all bids be rejected due to cost or not meeting specifications. If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, and Sales & Services Agreements. Detailed information, including tabulation of each bid, can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Invitation to Bid (ITB):
a) #12-008/BP - Audio Visual Equipment - Office of Educational Technology

Award the Sales and Service Agreement (SSA)
b) #1218/JO - Actuarial Services-Gabriel Roeder Smith & Company - Office of Accounting Services



Meeting Date(s)
Consent w/o Information - 2/28/2012

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
11-12a) VariableYESVariableVariableVariableVariableVariableVariable
11-12b) VariableYES73198500010027740312000

Contact
Mark Langdorf, Director of Risk Management, ext. 620
Judy Preston, Associate Superintendent of Financial Services, ext. 600


Attachment:  ITB 12-008BP - Audio Video Equipment Award Summary.pdf
Attachment:  SSA 1218JO Recommendation of Award.pdf