02-28-2017 School Board Meeting
Agenda Item #30


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.



Recommendation

Award the Invitations to Bid (ITBs) below:

a - ITB #17-B-050-OC - Electrical Supplies Catalog Discount Bid - Facilities Services - $1,500,000.00 - Operating Other

b - ITB #17-B-048-OC - Plumbing Supplies Catalog Discount Bid - Facilities Services - $550,000.00 - Operating Other

Approve the Piggybacks (PBs) below:

c - PB #17-061-NC - Catalog Discounts - Operations - $300,000.00 - Other Sources

d- PB #17-062-OC - Telecommunication Supplies and Accessories - Facilities Services - $100,000.00 - Operating Other

e - PB #17-PB-060-DR - Online Auctions - Operations

Approve the Request for Proposal (RFP) below:

f - RFP #17-P-051-WH - Multi-Site Web-Based Management System - $300,000.00 - Other Sources

Approve the Request for Qualifications (RFQ) below:

g - RFQ #17-Q-001-OC - Equine Assisted Therapy and Activities Including Hippotherapy - ESE Program Support - $12,500.00/school - Other Sources

Approve the Sole Source (SS) purchase below:

h - SS #17-SS-058-WH - HUMANeX Ventures - Human Resources - $33,800.00 - Operating Other



Meeting Date(s)
Action - 2/28/2017

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2017a) $1.5MYesVariousVariousVariousVariousVariousVarious
2017b)$550,000.00YesVariousVariousVariousVariousVariousVarious
2017c)$300,000.00YesVariousVariousVariousVariousVariousVarious
2017d)$100,000.00YesVariousVariousVariousVariousVariousVarious
2017e) n/an/an/an/an/an/an/an/a
2017f)$300,000.00Yes92192400011709100365000
2017g) $12,500.00YesVariousVariousVariousVariousVariousVarious
2017h) $33,800.00Yes10094850000597731312000

Contact

Ed Parker - Director of Purchasing & Warehouse Services, ext. 645

Dr. Mark W. Mullins - Deputy Superintendent/Chief Operating Officer, ext. 229




Attachment:  a - ITB 17-B-050-OC - Electrical Supplies Catalog Discount Bid.pdf
Attachment:  b - ITB 17-B-048-OC - Plumbing Supplies Catalog Discount Bid.pdf
Attachment:  c - PB 17-PB-061-NC - Catalog Discounts.pdf
Attachment:  d - PB 17-PB-062-OC - Telecommunication Supplies and Accessories.pdf
Attachment:  e - PB 17-PB-060-EP - Online Auctions-GovDeals.pdf
Attachment:  f - RFP 17-P-051-WH - Web-Based Multi-Site Mgmnt Sys $300,000.pdf
Attachment:  g - RFQ 17-Q-001-OC - Equine Assisted Therapy and Activities Including Hippotherapy.pdf
Attachment:  h - SS 17-SS-058-WH - HUMANeX Ventures.pdf