02-28-2017 School Board Meeting
Agenda Item #26


Title
Southwest Middle School - Procurement of Extended Warranty for Chillers

Discussion

The School Board approved the preconstruction services contract with Heard Construction, Inc. and approved owner direct purchases (including chillers) for the Southwest Middle School sales surtax facility renewal project on December 13, 2016.

The Project Management Team, in cooperation with Heard Construction, Inc., is proceeding with the purchase of three new chillers from Trane for the project, which includes the required one year warranty.  Trane offers an extended warranty for this product to cover parts and labor for the three chillers for years two through five. While the initial equipment purchase is covered by the sales surtax program, the extended warranty will be funded through the capital supplement for Preventative Maintenance under consideration by the School Board on February 14, 2017.

The extended warranty is part of the planned preventive maintenance program being developed by Plant Operations and Maintenance. The cost for the four-year extended warranty for all of the three chillers is $36,180.

Board approval is required for purchase orders over $25,000. Approval is requested without prior information in order to procure the extended warranty with the purchase of the chillers.



Recommendation
Approve the purchase order with Trane for the extended warranty (years two through five) for the three new chillers at Southwest Middle School.

Meeting Date(s)
Consent w/o Information - 2/28/2017

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
Partial

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
16/17$36,180YesTBD21220059017400681000

Contact
Jim Ross, Director Plant Operations and Maintenance 321 633-3580 ext. 13001


Attachment:  Southwest extended warranty quote.pdf