03-10-2009 Regular School Board Meeting
Agenda Item #17

Purchasing Bids, RFPs, RFQs, Sales and Services Agreements


At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.


Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Award the Purchasing Bids listed below:
a) #09-027/BM - Fencing -Furnish, Installation Removal and Repairs - Maintenance

Re-Award the Purchasing RFPs listed below:
b) #07002/LH - Building and Fire Inspection and Plan Review Services - Facilities Services

Award the Purchasing RFQs listed below:
c)#0902/LH - Design-Build Services for Dr. W. J. Creel Elementary Air Conditioning Replacement - Maintenance

Meeting Date(s)
Consent w/o Information - 3/10/2009

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Capital Projects

Cost Center
08/09a) IndeterminYES10095620029508100354000
08/09b) IndeterminYESVarious9550Various7400634000
08/09c) 1,601,000YESVarious61413357237400681000


Lynda L. Jones, Director, Purchasing & Warehouse Services  ext. 645

Judy Preston, Associate Superintendent for Financial Services     ext. 600

Attachment:  09-027BM Fencing - Furnish, Installation, Removal and Repairs.pdf
Attachment:  07002LH Building and Fire Inspection and Plan Review Services - Option Year 2.pdf
Attachment:  0902LH Design-Build Services for Dr. W.J. Creel Elementary Air Conditioning Replacement.pdf