03-10-2015 Regular School Board Meeting
Agenda Item #19

Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements


The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.


Award the Invitation to Bid (ITB) 6 month extension listed below:

a - ITB #12-011-DR - Fire Alarm System Installation Repair & Maintenance Services - 6 Months -  Plant Operations & Maintenance

Award the Invitation to Bid (ITB) listed below:

b - ITB #15-B-044-LU - Merritt Island HS Swimming Pool Repair - Facilities Services

Award the Invitation to Negotiate (ITN) 12 month extension listed below:

c - ITN #09001/JO - Wide Area Network - 3rd Extension - 12 Months - Educational Technology

Approve the Piggyback (PB) listed below:

d - PB #15-PB-058-DR - Construction & Operational Auditing Services - Facilities Services

Approve the Request for Proposal (RFP) and associated agreement listed below:

e - RFP #15-P-065-WH - Wireless Communication Services - Educational Technology

Approve the Request for Qualifications (RFQ) vendor name change listed below:

f - RFQ #14-Q-003-KR - Vendor Name Change Tercilla to Harvard Jolly - Facilities Services

Approve the State Contract (SC) purchases listed below:

g - SC #15-SC-61-WH - Multifunction Products - Educational Technology

Approve the Sales and Services Agreement (SSA) amendment listed below:

h - SSA #15-013-KC-A1 - Amendment #1 - Children's Home Society of Florida - Student Services

Approve the Sales and Services Agreement (SSA) listed below:

i - SSA #15-449-AL - Dr. Lisa N. Williams Educational Mentoring and Consulting Services (EMCS) - School Choice


Meeting Date(s)
Consent w/o Information - 3/10/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

Cost Center
2015a) VariableYes10095620029588100354000
2015c) VariableYes10097210011636500378000
2015d) VariableYes37395323059637400684000
2015e) VariableYes100Variable0010027900377000
2015g) $95,023.68Yes10097210010028200363000
2015h) $15,000.00Yes42292804150145200312113
2015i) $7,000.00Yes42491804150906300312000


Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600

Attachment:  a - ITB 12-011DR - Fire Alarm System Installation Repair & Maintenance Services - 6 Months.pdf
Attachment:  b - ITB 15-B-044-LU - Merritt Island HS Swimmng Pool Repair.pdf
Attachment:  c - ITN 09001 JO - Wide Area Network - 12 Months III.pdf
Attachment:  d - PB 15-PB-058-DR - Construction & Operational Auditing Services.pdf
Attachment:  e - RFP 15-P-065-WH - Wireless Communication Services.pdf
Attachment:  f - RFQ 14-Q-003-KR Name Change Letter - Tercilla to Harvard Jolly.pdf
Attachment:  g - SC 15-SC-061-WH - Multifunction Products.pdf
Attachment:  h - SSA 15-013-KC-A1 - Children's Home Society of Florida - Amendment #1.pdf
Attachment:  i - SSA 15-449-AL - Dr. Lisa N. Williams Educational Mentoring and Consulting Services (EMCS).pdf