03-10-2015 Regular School Board Meeting


The School Board of Brevard County, Florida met in special session on Tuesday, March 10, 2015, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, February 26, 2015. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

A. Call to Order
1. Call to Order

Minutes: Chairman Amy Kneessy called the meeting to order at 5:30 p.m.

A. Roll Call
2. Roll Call

Minutes:  Members Present: Misty Belford, John Craig, Amy Kneessy, Karen Henderson and Andy Ziegler

A. Invocation (Alcenta Castro-King, 8th Grade, Port Malabar Elem.)
3. Invocation

Minutes: Alcenta Castro-King, 6th grade student from Port Malabar Elementary School, read the invocation.

A. Pledge of Allegiance (Brigham Gourlay, 6th Grade, Port Malabar Elem.)
4. Pledge of Allegiance

Minutes: Brigham Gourlay, 6th grade student from Port Malabar Elementary, led the Pledge of Allegiance.

A. Entertainment (Port Malabar Chorus and ORFF Ensemble)
5. Entertainment

Minutes: 

Prior to the Board meeting, the Port Malabar Chorus and OrFF Ensemble, under the direction of Amy Spiess-Ki, entertained the Board and the viewing audience. They performed one additional number after the beginning of the meeting was called to order.

-----------------------------------------------
Chairman Kneessy called for a brief recess at 5:44 p.m. so that the students could gather their belongings.

Chairman Kneessy resumed the meeting at 5:48 p.m.
-----------------------------------------------


A. Emergency Item
A. Adoption of Agenda
6. Adoption of Agenda

Minutes: Mrs. Henderson made a motion to move item F-31 on the reverter clause to information. The motion died for lack of a second.

Motions:
Adopt the March 10, 2015 Regular School Board agenda and its revisions.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: John Craig
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


A. Administrative Staff Recommendations
7. Administrative Staff Recommendations

Minutes: Dr. Binggeli recognized and congratulated Dr. Patricia Fontan for her new position as director of Administrative Support Services effective March 16, 2015 and offered her time for comments.

Motions:

Approve the applicable listed administrative staff recommendations:

The reclassification of Patricia Fontan Esparza from the position of Coordinator of Student Services to the position of Director of Administrative Support Services, on annual contract, effective March 16, 2015. Annual salary based on grade 26 of the Nonbargaining Salary Administration Program.

Accept the retirement of Karen Schafer, Director of Department of Accountability & Testing, effective June 30, 2015.

- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: John Craig
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


B. Recognition of Visitors/Guests/Staff
B. Community Relations

8. Spotlight on Education

Minutes: Mr. Keith Schachter, magnet coordinating teacher at Stone Magnet Middle School, facilitated the presentation.
B. Office of Professional Learning and Development

9. Recognition of National Board Certified Teacher

Minutes: Dr. Binggeli introduced Dr. Jane Respess, director of Professional Learning and Development who made the presentation.  Dr. Binggeli and Chairman Kneessy joined William Yoh, teacher at Stevenson Elementary, at the podium  to recognize him for his 2014-15 renewal of National Board Certification.

C. Resolutions/Proclamations
C. Community Relations

10. Relay For Life Proclamation
Attachment: RFL Proclamation Final 2015.pdf
Minutes: Michelle Irwin, director of Community Relations, read the proclamation.

Motions:
Recommend the approval of the Relay For Life resolution proclaiming the week of March 16 - 20, 2015 as "Relay For Life Week" in Brevard Public Schools.- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Karen Henderson
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye

C. Middle School Programs/K-12

11. Child Abuse Prevention Month
Attachment: 2015 Child Abuse Month Proclamation.pdf
Minutes: Michelle Irwin, director of Community Relations, read the proclamation.

Motions:
Proclaim April as Child Abuse Prevention Month.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: John Craig
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


D. Presentations
D. Financial Services

12. Update on Refinancing of Bonds

Minutes: 

Judy Preston, associate superintendent of Financial Services, began the presentation and made the introductions. Mitch Owens, financial advisor of RBC Capital Markets and Kevin Dempsey, representing Citigroup Global Markets, Inc., provided comments and explanations to the Board regarding the refinancing.  

The Board had some questions about the graphs and why it seemed that we had large payments during certain times and asked if there would be balloon payments at the end.

Clarification was provided by Mr. Owens and Ms. Preston. Ms. Preston said that there would be no balloon payments and provided further explanation.

Dr. Binggeli said that as some of the debt fell off, then larger payments were added at the end of other months in order for the total result to stay constant.

Mr. Ziegler commented that they had conversations about making it simple for the public to understand and that they don't get incorrect impressions about what is taking place. He said that he wanted to clarify a large number on one of the slides that might shock people; 874.4 million dollars of principal and interest.  He said that he felt it was important to separate what we actually owe.

Ms. Preston had another slide that showed that we have approximately 458 million dollars of principal and approximately 249 million dollars of interest which totals the adjusted principal and interest after debt payments and refunding savings.

Ziegler wanted to clarify the cash flow perception and  make sure the public knew that the monies from the refinancing are not monies that come to us as cash flow up front, but that money that we would have normally budgeted to pay debt can be used for something else.

Mr. Craig asked for Mr. Owens to expound upon the challenges on page 10 of the presentation. Mr. Craig also expressed that the monies should not be considered "found money." He wants the district to be looking at ways to make sure we have reserves and cash flow available to pay debt.

Dr. Binggeli said that he has already been in conversation with Mr. Theodore and Ms. Preston and they have been looking at what the surtax, the refinancing of bonds and the potential rise in property values mean for us going forward.


E. Public Comment
13. Public Comment

Minutes: 

Chairman Kneessy reminded the speakers that the maximum allotted time for each speaker is three minutes. Clarification of information presented and answers to questions specific to district business and educational matters will be posted on the School Board's website under the section called "4 The Record."

She asked that comments be related to public education and the business of the Brevard County School Board.  She also asked that speakers refrain from making slanderous statements or personal attacks on others.

Speakers are listed in order of appearance:

  1. John Engry - Old Mel HS
  2. Scott Wall-DeSousa - Non Discrimination
  3. Larry Hughes - Old Mel HS
  4. Douglas Lebo - Old Mel HS
  5. Spence Guerin - Old Mel HS
  6. Tom Beatty - Old Mel HS
  7. Phil Stasik - Old Mel HS
  8. Clayton Richardson - Non- Discrimination - LGBT
  9. Rebecca Rayborn - LAFS
  10. Sarah Prosser - Testing Standards and Assessments
  11. Cameron Donaldson - Old Mel HS
  12. Solomon Worrells - FSA
  13. Jeremy Worrells - FSA & Opting Out
  14. Dena Stanley - Testing/Power to Local
  15. Darcey Addo - Testing
  16. Richard Smith - Testing
  17. Lisa Yancey - Testing
  18. Mackenzie Yancey - Testing
  19. Richard Charbonnery - Superintendent Recruitment
  20. Tamya Backo - 3rd Grade FSA Testing

 


F. Consent
F. Board Office/Superintendent

14. Approval of Minutes
15. Time Changes for School Board Meetings and Workshops in June and July, 2015
16. Student Expulsions
Attachment: 2015-0310.pdf (Confidential Item)
F. Financial Services

17. Financial Statements with Budget Amendments and Resolutions for the Operating, Capital and Medical Funds at Period End January 31, 2015
Attachment: FY 2014-15 Financial Statements - January 31, 2015.pdf
Attachment: FY 2014-15 Operating Fund Budget Amendment #5 - JANUARY 31 2015.pdf
Attachment: FY 2014-15 Capital Projects Fund Budget Amendment - Resolution #7.pdf
Attachment: FY 2014-15 Internal Service Medical Fund Budget Amendmen - Resolution #1.pdf
Attachment: FY 2014-15 January 2015 Budget Amendment Explanations.pdf
F. Risk Management

18. The Workers' Compensation, General Liability, and Auto Liability Claims Third-Party Administration Contract with Sedgwick Claims Management Services, Inc.
Attachment: 2015-18 TPA Agreement - Sedgwick CMS.pdf
F. Purchasing & Warehouse

19. Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements
Attachment: a - ITB 12-011DR - Fire Alarm System Installation Repair & Maintenance Services - 6 Months.pdf
Attachment: b - ITB 15-B-044-LU - Merritt Island HS Swimmng Pool Repair.pdf
Attachment: c - ITN 09001 JO - Wide Area Network - 12 Months III.pdf
Attachment: d - PB 15-PB-058-DR - Construction & Operational Auditing Services.pdf
Attachment: e - RFP 15-P-065-WH - Wireless Communication Services.pdf
Attachment: f - RFQ 14-Q-003-KR Name Change Letter - Tercilla to Harvard Jolly.pdf
Attachment: g - SC 15-SC-061-WH - Multifunction Products.pdf
Attachment: h - SSA 15-013-KC-A1 - Children's Home Society of Florida - Amendment #1.pdf
Attachment: i - SSA 15-449-AL - Dr. Lisa N. Williams Educational Mentoring and Consulting Services (EMCS).pdf
20. Property Disposal
Attachment: Board Report 03-10-15.pdf
Attachment: Board Letters 03-10-15.pdf
F. Human Resources

21. Instructional Staff Recommendations
Attachment: Instructional Staff 03-10-15.pdf
22. Support Staff Recommendations
Attachment: Support Staff 03-10-15.pdf
F. Title I/Early Childhood Education/Head Start

23. Head Start Governing Board and Policy Council Report for January 2015
Attachment: Head Start Governing Board and Policy Council Monthly Report_Jan 2015.pdf
24. Head Start Refunding Application
Attachment: ConApp2015 16_Rev 2-26-15.pdf
F. Secondary Programs

25. District World Language Instructional Materials Adoption, Grades 7-12
Attachment: World Language 2015 Textbook Adoption Selection Rationale.pdf
26. District Mathematics Instructional Materials Adoption, Liberal Arts Mathematics 2
Attachment: Mathematics 2015 Textbook Adoption Selection Rationale.pdf
F. Adult/Community Education

27. 21st Century Community Learning Center Brevard After School Academy North Grant FY2015/2016
28. 21st Century Community Learning Center Brevard After School Academy Central Grant FY2015/2016
29. 21st Century Community Learning Center Brevard After School Academy South Grant FY2015/2016
F. South Area Superintendent

30. Contract/Field Trip -- Bayside High Football Game vs Lowndes High School in Lowndes County, Georgia
Attachment: Bayside High Football - Travel to Georgia - Aug 2015.pdf
F. Project Management

32. Ocean Breeze Elementary School - Guaranteed Maximum Price for HVAC Replacement
Attachment: ocean breeze GMP attachments combined.pdf
33. Ocean Breeze Elementary School - Fee for Additional Design Services
Attachment: Ocean Breeze design attachments combined.pdf
34. Oak Park Elementary School - Additional Design Services
Attachment: oak park updated design scope fee exhibit C.pdf
35. Audubon Elementary School - Change Order to Guaranteed Maximum Price for Additional HVAC Components
Attachment: audubon gmp attachment combined.pdf
36. Audubon Elementary School - Additional Design Services
Attachment: audubon graef attachment combined.pdf
37. Madison Middle School - Kitchen Renovation Design Fee
Attachment: Madison M S Kitchen Design Fee Package.pdf
38. Cocoa High School - Kitchen Renovation Design Fee
Attachment: Cocoa HS Design Fee Final.pdf
39. Federal Department of Justice Grant - Design Build Contracts for Portable Classroom Relocation
Attachment: DOJ combined attachment.pdf
40. Rockledge High School Retention Basin Repair - General Contractor Services
Attachment: Rockledge High School basin repair attachment.pdf
41. Relocation of Playground Equipment from South Lake Education Center to Fairglen Elementary School - Guaranteed Maximum Price
Attachment: fairglen attachments combined final.pdf
42. Change Order #1 for Closeout of DeLaura Middle School HVAC Upgrades - Phase 1
Attachment: DeLaura Final Rev Change Order 1 150226.pdf
43. DeLaura Middle School - Guaranteed Maximum Price for Phase II HVAC Renewal
Attachment: DeLaura GMP combined attachments rev 1.pdf
F. Plant Operation & Maintenance

44. Plant Operations and Maintenance Emergency Purchase Request for Cocoa Beach Jr/Sr High
Attachment: Southeast Services of Central Florida Original PO #21510565.pdf
Attachment: Southeast Services of Central Florida Revised PO #21511919.pdf
Attachment: Trane Company ODP of Equipment PO #21512025.pdf
F. Approval of Consent

45. Approval of Consent


Motions:
Approve the March 10, 2015 Consent Agenda with the exception of those items pulled for discussion.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: Misty Haggard-belford
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


Items Pulled for Discussion
F. Facilities Services

31. Release of Revisionary Interest on Melbourne Property
Attachment: BRAG Offer.pdf
Attachment: City of Melbourne Offer.pdf
Minutes: 

Mr. Ziegler pulled this item for discussion.  He reiterated that the Board is only able to determine what is fair and reasonable compensation for the "reverter clause."  Many spoke to the Board and asked that the Board not sell the property.  He further explained that decision is not the Board's to make. 

He said that he would love to see some resemblance of that facility (old Melbourne High) preserved. He said that maybe someone could raise enough money to retain the front of that facility and it could become the façade of the structure to be built. He is just trying to look for solutions for the benefit of the district, Downtown Melbourne, the students, etc.

Chairman Kneessy asked for Mr. Bistline to provide clarification on the reverter.

Ms. Henderson said that the Board had asked for a level of detail from BRAGG  and did not feel what they was provided was adequate. She mentioned placing the money for the endowment in the Brevard Schools Foundation to provide performing arts opportunities to our students.

Chairman Kneessy expressed that she was going to make the same recommendation to place the $500,000 dollars in the Brevard Schools Foundation. She personally feels that it could be useful for the entire district.

Mr. Craig thanked all of the public speakers who spoke passionately about the old Melbourne High building.  Unfortunately, the district does not have any say over what happens to the building. He agreed about the idea of the endowment going through the Brevard Schools Foundation. 

Ms. Belford appreciated the passion the speakers had as well. She reiterated what had already been said about the reverter and that we no longer own the property. She did however, say to the speakers that if they have a means and a plan to save the building, to please bring that information forward. 

After further discussion and clarification, a motion for a new recommendation was brought forward.



Motions:
Release the reverter clause on only the property needed for the development in exchange for the payment to the School Board of Brevard County for $150,000 cash ($100,000 from BRAGG and $50,000 from the City of Melbourne). Additionally, BRAG will deposit $500,000 into the Brevard Schools Foundation for an endowment for the arts.  Details of the endowment  are to be brought back to the Board for approval.  Surveys of the property to be released  will be done at the expense of BRAG and the City of Melbourne.- PASS
 
Vote Results
Motion: Andrew Ziegler
Second: John Craig
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


G. Action
G. South Area Superintendent

46. Naming the West Shore Jr./Sr. High School Stage in the Auditorium the "Jim Melia Memorial Stage"
Attachment: West Shore - Naming of Stage 2.pdf

Motions:
Authorize the Superintendent to advertise for the public hearing to approve the naming of the West Shore Jr./Sr. High School stage in the auditorium the "Jim Melia Memorial Stage."- PASS
 
Vote Results
Motion: Misty Haggard-belford
Second: Andrew Ziegler
John Craig- Aye
Misty Haggard-belford- Aye
Karen Henderson- Aye
Amy Kneessy- Aye
Andrew Ziegler- Aye


H. Information
H. Risk Management

47. School Board Property Insurance Policy Renewal
H. Transportation

48. Edgewood Parking Compound 3-Year Lease Agreement Extension
Attachment: Edgewood Lease Agreement.pdf
H. Middle School Programs/K-12

49. International Future Problem Solving Competition Field Trip to Iowa State University
H. Secondary Programs

50. Permission for Brevard County Students to attend the International Odyssey of the Mind Competition
H. ESE Program Support

51. Individuals with Disabilities Education Act (IDEA) Entitlement Projects Roll Forward for FY2014
Attachment: PtB150RollForward2014amendment request (2).pdf
Attachment: PtB151rollforward2014budgetnarrative.pdf
Attachment: Prek150rollforward2014amendmentrequest.pdf
Attachment: Prek151rollforward2014budgetnarrative.pdf
H. Central Area Superintendent

52. Eau Gallie High School - AVID Summer Institute
Attachment: EGHS - AVID Summer Institute info.pdf
Attachment: AVID Summer Institute List.pdf

I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
53. Superintendent Search

Minutes: 

There was extensive conversation between the Board members regarding the timeline and process for finding a new superintendent. 

As selecting a superintendent is one of the Board's most important functions, Mr. Bistline recommended retaining the services of a professional search firm to do a national search. He suggested that the Board needs to get that consensus on that point first before discussing the timeline.

Discussion ensued between Board members.  Chairman Kneessy mentioned that she had already been in contact with Ray and Associates who was the professional search firm in 2009. There was mention of doing an internal search first and  hiring an interim superintendent if necessary.

The consensus from the Board was for Chairman. Kneessy to locate and share a timeline from the last search.  Also, Chairman Kneessy and Mr. Bistline would call Ray and Associates to negotiate.  Chairman Kneessy and/or Mr. Bistline would send a memo to the Board with their findings and it would be discussed at the March 31, 2015 workshop.

54. Testing Directives

Minutes: 

Ms. Belford thanked Dr. Schafer and Dr. Binggeli for their efforts in getting with DOE for clarification on the 3rd grade portfolio. She further commented that she felt there were significant misinterpretations of the testing directives sent to principals.  She said that there seems to be a huge disconnect between district staff and the people on the front line (teachers).

She also wanted to address something she heard about choice schools telling students that if they do not perform at grade level on the FSA testing they will no longer be allowed to attend the choice school.

Ms. Archer, director of School Choice responded that a decision was made early on to revert back to the last year's FCAT score as there were many uncertainties associated with the FSA.  Admission to choice schools has always required grade level performance test scores. 

Chairman Kneessy asked Dr. Binggeli to have Ms. Archer send something out to principals of choice schools reiterating that choosing not to complete the FSA tests does not mean the child will be sent back to their home school.

There was also discussion of NR2s.

In conclusion of this discussion, Chairman Kneessy said that communication to all levels continues to be a problem.  She asked Dr. Binggeli to work with staff to develop a communication plan to deliver information more effectively to both teachers and parents.

55. Board Reports

Minutes: 

Comments were made on Brevard's legislative platform and what has been happening in the legislative session.

Chairman. Kneessy thanked Lt. Scully and Dr. Thedy for putting together a parent meeting at Satellite High School in response to some issues in the Satellite Beach community. An issue arose from that meeting regarding media admittance.  Chairman Kneessy had a conversation with Dr. Thedy about times when media should be allowed as part of The Sunshine laws and when it is not appropriate for them to attend.  Chairman Kneessy asked for each Board member to have a similar conversation with Dr. Thedy and she will be bringing this back for the Board to share thoughts on this subject at a later meeting.

Chairman Kneessy also said that in her purview as Chair, she wanted to appoint Board members to committees for them to become more familiar. She asked for Dr. Binggeli to get a list of  the various committees led by senior staff such as the SIAC committee and the Superintendent's Advisory Committee. She wants to know the person or person who lead, who makes up the committee and when and where they meet.


L. Superintendent's Report
56. Superintendent's Report

Minutes: Dr. Binggeli said that last Friday, he had the opportunity to thank about 50 judges at the science and engineering fair. He commented that he is very proud of the program.

M. Adjournment
57. Adjournment

Minutes: Chairman Kneessy adjourned the meeting at 9:54 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair