03-11-2014 Regular School Board Meeting
Agenda Item #18


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation
Approve the Termination of Services listed below:

a - ITB #14-B-028-KC - American Motorcoaches, Inc. - Transportation Services

b - SSA #14-389-KC - Steam Education - School Choice

Award the Invitations to Bid (ITBs) listed below:

c - ITB #14-B-091-WH Internet Services - Educational Technology

d - ITB #14-B-092-WH - Telecommunication Voice Services - Educational Technology

Approve the Piggyback (PB) listed below:

e - PB #14-PB-098-WH - Wireless Services - State of Nevada RFP #1907 (WSCA) - Educational Technology

Approve the Request for Proposal (RFP) Recommendation listed below:

f - RFP #14-P-025-CO - External Independent Auditing Services - Financial Services

Approve the Sales and Services Agreement (SSA) Amendment listed below:

g - SSA #13-266-WH-A1 - Neola, Inc. - Human Resources




Meeting Date(s)
Consent w/o Information - 3/11/2014

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2014a) N/AN/AN/AN/AN/AN/AN/AN/A
2014b) N/AN/AN/AN/AN/AN/AN/AN/A
2014c) VariableVariable100Variable001163Variable378000
2014d) VariableVariable100Variable0010027900Variable000
2014e)$180,000.00Variable100Variable0010027900Variable000
2014f)$477,000.00Yes10098300016627100312000
2014g) VariableYes10094000017747730312000

Contact
Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645 Judy R. Preston - Associate Superintendent of Financial Services X 600



Attachment:  a - ITB #14-B-028-KC - Charter Bus Service - American Motorcoashes, Inc..pdf
Attachment:  b - SSA 14-389-KC - Cancellation of Services - Magnet Schools Assistance Program Grant.pdf
Attachment:  c - ITB 14-B-091-WH - Internet Services.pdf
Attachment:  d - ITB 14-B-092-WH Telecommunication Voice Services.pdf
Attachment:  e - PB 14-PB-098-WH Wireless Services (WSCA).pdf
Attachment:  f - RFP 14-P-025-CO - External Independent Auditing Services.pdf
Attachment:  g - SSA 13-266-WH-A1 - Neola, Inc..pdf