03-14-2017 School Board Meeting
Agenda Item #13


Title
Property Disposal

Discussion

The attached list represents the following:

  1. Surplus - represents items returned by the Principal or Department Head to the Surplus Department for disposition.
  2. Traded In - represents items delivered to a vendor in exchange for credit toward purchase of a new or replacement item.
  3. Stolen or Vandalized - represents items for which an incident was reported by a school or department and a police report or incident report was obtained in Accounting Services as proof of removal.
  4. Renovation, Replacement or Disaster Cleanup - represents items appropriately removed by district maintenance or a contracted vendor at a work site.  If removed by a vendor an invoice is required; if removed by maintenance written details of removal are required.
  5. Aged or Obsolete Items - represents items that are either broken, nonfunctional or provide no economic benefit or usefulness to the district.
  6. Missing/Un-Locatable Items - represents items that could not be located within a reasonable period of time during the school/department annual physical inventory.  Items must be un-locatable for two consecutive annual physical inventory counts.

Justification Forms and Attest Letters from the individual sites are attached for any property item that 1) Is less than 5 years old at the time of disposition, or 2) Has an original cost of $5,000 or more, or 3) Has not yet met its life cycle.

 



Recommendation

Authorize the retirement and removal of assets on the attached list, as prescribed by District procedures, Board Policy, and Florida Statutes.

Type of Property

Acquisition Cost

Book Value

1. Surplus

$408,905.40

$2,985.71

2. Traded In

$0.00

$0.00

3. Stolen or Vandalized

$0.00

$0.00

4. Renovation, Replacement, or Disaster Cleanup

$0.00

$0.00

5. Aged or Obsolete Items

$282,352.57

$0.00

6. Missing/Un-Locatable Items

$10,376.62

$0.00

TOTAL

$701,634.59

$2,985.71



Meeting Date(s)
Consent after Information - 3/14/2017
Information2/28/2017

Authority for Action
Board policy #7310, Florida Statues 274.05 and 274.06

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact


Jo Ann Clark, Director of Accounting Services, ext. 660
Pennie L. Zuercher, Chief Financial Officer, ext. 600




Attachment:  Board Report - 03-14-2017 Consent.pdf
Attachment:  Board Report Letters - 03-14-2017 Consent.pdf