03-22-2011 Special School Board Meeting
Agenda Item #24


Title
Purchasing Bids, RFPs, RFQs, Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Re-Award the Purchasing Requests for Proposal (RFP) listed below:
a) #06010/JO - Technology Partnership II - Office of Educational Technology
b) #08003/CH - Wireless Communication Services II - Office of Educational Technology

Award the Purchasing  Invitations to Bid (ITB)  listed below:
c) #11-013/JJ - Classroom & Art Supplies - Office of Warehouse Services
d) #11-014/BM - Outdoor Aluminum Seating Repair and Installation - Office of Environmental Health and Safety
e) #11-017/JJ - Paint - Office of Plant Operations & Maintenance
f) #11-018/JO - Network Infrastructure Equipment - Office of Educational Technology



Meeting Date(s)
Consent w/o Information - 3/22/2011

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
10/11a) VariableYESVaries97210059177400Varies Varies
10/11b) VariableYES100Varies0010027900377000
10/11c) VariableYES1000000001002 1151 000000
10/11d) VariableYES3009562315626 7400 681000
10/11e) VariableYES1009562 0029308100 511 000
10/11f) $254,563.YESVaries97210059177400Varies000
10/11f) 1,018,253.NOVaries97210059177400Varies000

Contact

Mark Langdorf, Director of Risk Management, ext. 620
Judy Preston, Associate Superintendent of Financial Services, ext. 600

 




Attachment:  RFP 06010JO Technology Partnership II -Reaward.pdf
Attachment:  RFP 08003 Wireless Communication Renewal Rec.pdf
Attachment:  11-013JJ Classroom and Art Supplies.pdf
Attachment:  11-014BM Outdoor Aluminum Seating Installation and Repair.pdf
Attachment:  ITB 11-017JJ - Paint.pdf
Attachment:  ITB 11-018JO Network Infrastructure Equipment.pdf