03-25-2008 Special School Board Meeting
Agenda Item #21


Title
F-11. Purchasing Bids, RFPs, RFQs, Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that a non-low bid be approved, or (3) that all bids be rejected, due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Purchasing Bids listed below:

a) #08-035/LH – Packaged Chiller Plants, Air Handlers and Cooling Towers – Maintenance

 

Award the Purchasing RFPs listed below:

b) #08007/BM – HVAC Mechanical Contractors II  – Maintenance

c) #08008/LH – HVAC System Replacement at McNair Middle School  – Maintenance



Meeting Date(s)
Consent w/o Information - 3/25/2008

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
07/08a)$4,044,866YESVariousVariousVariousVariousVarious Various
07/08b) IndeterminYESVariousVariousVariousVariousVarious000
07/08c) 1,346,733YES37710813059747400681000

Contact
Lynda L. Jones  ext. 645
Judy Preston      ext. 600


Attachment:  RFP 08007BM HVAC Mechanical Contractors II.pdf
Attachment:  RFP 08008lH HVAC System Replacement at McNair Middle School.pdf
Attachment:  08-035LH Packaged Chiller Plants, Classroom Air Handlers, Cooling Towers.pdf