04-09-2013 Regular School Board Meeting
Agenda Item #21


Title
Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements

Discussion

The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments.  Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

1.  award to the lowest, responsive and responsible bidder or bidders.                                     

2.  approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or                                    

3.  reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.



Recommendation

a) Bids Waived (BW) #13-BW-086-CJ - Curriculum & Materials for 21st Century Community Learning Center Programs

b) ITB #11-034/BP - Lawn Maintenance - Astronaut High - Assignment

c) ITB #12-012/LL - Kitchen Equipment and Refrigeration Parts - Plant Operations and Maintenance - Assignment

d) PB #13-PB-012-DR-A1 - Food and Food Services Equipments and Supplies - Food & Nutrition Services - Amendment 1

e) State Contract #13-SC-080-LL - Vehicles for Transportation Services

f) State Contract #13-SC-082-LL - Vehicles for Student Services Instructional, Behavior & Psychological Services

g) SSA #13-009-PH - Educational Data Resources, LLC - Amendment



Meeting Date(s)
Consent w/o Information - 4/9/2013

Authority for Action
Board Policy #6320, Florida Statute # 287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other
Capital Projects
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
12-13a) $56,943.00Yes4229240Various6300511000
12-13b) $34,554.00Yes10001610018357900312000
12-13c) VariableYes1005962VariousVariousVariousVarious
12-13d)$122,975.00Yes41093600010037600681000
12-13e)$196,530.88Yes10093400010028110652000
12-13f)$146,713.00Yes42292804130147800652000
12-13g)$8,000,000.YesVariousVariousVariousVariousVariousVarious

Contact

Cheryl L. Olson - Director - Purchasing and Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600




Attachment:  a) BW 13-BW-086-CJ Curriculum and Instruction..pdf
Attachment:  b) ITB 11-034BP Lawn Maintenance and Landscaping Services AHS Assignment Agenda Item.pdf
Attachment:  c) ITB 12-012LL - Kitchen Equipment and Refrigeration Parts Assignment Agenda Item.pdf
Attachment:  d) 13-PB-012-DR Food and Food Services Equipment and Supplies - Agenda Item A1.pdf
Attachment:  e) SC 13-SC-080-LL Vehicles for Transportation - Agenda Item.pdf
Attachment:  f) SC 13-SC-082-LL Vehicles for Instructional Services - Agenda Item.pdf
Attachment:  g) SSA #13-009-PH - Educational Data Resources Agenda Item.pdf