04-13-2010 Budget Workshop


MISSION: TO SERVE EVERY STUDENT WITH EXCELLENCE AS THE STANDARD



The School Board of Brevard County, Florida met in special session on Tuesday, April 13, 2010, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in The Eagle newspaper on Thursday, April 1, 2010 and the affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Excercises

Minutes: 

Ms. Kneessy called that School Board workshop to order at 1:09 p.m.

Ms. Kneessy expressed her displeasure with area counties that chose to have a walk out on April 12, 2010. She noted that these types of actions are not in the best interest of the children and commended the personnel in our district for doing an excellent job.

Ms. Kneessy thanked Mr. Jordan for speaking at the Space Rally. She then turned the workshop over to Dr. Brian T. Binggeli.

Dr. Binggeli  made a few opening comments and turned the meeting over to Judy Preston, Associate Superintendent of Financial Services.

 

 


Roll Call
2. Roll Call

Minutes: Members Present: Robert Jordan, Dr. Barbara Murray, Amy Kneessy, Karen Henderson, Andy Ziegler

Pledge of Allegiance
Order of Business
3. Budget Workshop Presentation
Attachment: !Recommended Cuts Updated April 13.pdf
Minutes: 

Ms. Preston opened the workshop by giving an overview of the agenda and what the district has been informed of at this point from the legislature.

The Board questioned Ms. Preston regarding the 95-96 percent which our budget will be based on, the elimination of cell phone before art or music programs, worker's compensation trust fund, and the retirement concerns. 

Dr. Murray questioned Harold, School Board Attorney, on whether Florida has any provisional laws that would give consideration to school districts that can no longer afford to operate. Mr. Bistline stated that any government entity could file bankruptcy under the Bankruptcy Code. The district would have to file a financial emergency first, which mean the district would have to revisit their agreements, labor contracts etc.

Ms. Preston turned the workshop over JoAnn Clark,  Director of Accounting Services.

4. Capital Budget
Attachment: CAPITAL BUDGET_20100413125739.pdf
Minutes: 

Ms. Clark gave an overview of the three year summary of the Capital Budget beginning in 09/10 and ending in 11/12. She also gave a report on the budget assumptions for the 2010/2011 fiscal year.

The Board questioned Ms. Clark in regard to using the Impact fees to bring down the debt and when we will be able to use the Impact fees for its intended use.

Mr. Jordan asked if the district modified the policy so that we can go past the one Mill. Ms. Clark stated that the policy requires the district to stay at one Mill and should be brought back to the Board for review.

The meeting was turned over to Karen Strickland, Director of Planning, Budgeting & Reporting.

5. Operating Budget
Attachment: OPERATING BUDGET_20100413125831.pdf
Minutes: 

Ms. Strickland reviewed the Operating Budget Assumptions with the Board. She mentioned that the State assumed that each district would levy the additional 0.25 Mill although each district did not.

Ms. Strickland covered the changes in revenue in 2009/2010 versus 2010/2011. After going over the report, the total budget reduction was -$12,713,847.

Discussion ensued between the Board, Dr. Binggeli, Ms. Preston, and Ms. Strickland regarding changes in the operating budget.

Ms. Preston presented the historical data as it relates to the Operating Budget Reductions.

Dr. Binggeli mentioned the data the Board received from the Department of Education, defines all of the positions for the entire state.  When comparing Brevard to the other 66 districts for the span of control, they have one administrator per 878 student, Brevard has one administrator per 1,646 students. Brevard has consistently driven our money, our people and our effort into schools.

Mr. Jordan questioned the district's average attrition rate. Lee Berry, Deputy Superintendent of Human Resources, stated that the district is running at a 93 percent retention rate of our employees in our last report.

Ms. Kneessy summarized what the legislatures are doing as it relates to education.The legislature is playing a shell game with education in terms of revenue. The House is taking credit for increasing educational funding when all they have done is gone from a 95 collection rate to 96 collection rate, which requires a change in law. There are no new monies there, its a numbers game. The House and Senate are taking credit for a 0.25 Mill Levy that they criticized the school district for last year and included it in the revenue this year.

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Chairman Kneessy called for a recess at 2:44 p.m.
The workshop was reconvened at 3:00 p.m.
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6. Proposed Budget Cuts
Attachment: PROPOSED BUDGET CUTS_20100413125935.pdf
Minutes: 

Dr. Binggeli stated that throughout the process of going line by line through the budget, the district has kept the criteria in the forefront. He went through the target and attrition issues and Tier 1 through Tier 3 recommended reductions.

Mr. Jordan asked how the district will be handling the morale of the people that have been left behind. Dr. Binggeli said that we have not forgotten those employees that remain.

Mr. Jordan suggested the district look at all the vendors that we currently use to inquire about a reduction in cost.

Dr. Murray commended Dr. Binggeli and the Senior Staff on the great job that was done with the budget cut recommendations.

Dr. Murray suggested the district look at the virtual delivery mechanism to take the place of alternative learning center.

Dr. Murray suggest that the district look at placing a fee on some activities before deleting them all together and stated that we should get with the community on their thinking as well.

Ms. Henderson would like a cost breakdown of Lagoon Quest and BLAST. She had additional questions on school age child care.

Ms. Henderson stated that this was a very thoughtful process and appreciates the time and effort Dr. Binggeli and his staff has put into it. 

Discussion ensued amongst the Board and the staff regarding ARRA and IDEA funds and other areas of recommended cuts.

Dr. Binggeli assured the Board that they will be amping up communication between the district and the community following the workshop through email and the district website.

Ms. Kneessy would like the district to look into charging fees and the fees currently charged for all activities including athletics.

 

 

 

7. Comparision of 2009-2010 Budget and 2010-2011
Attachment: COMPARISON 09-10to10-11_20100413130555.pdf
8. Critical Needs .025 Mill
Attachment: CRITICAL NEEDS_20100413131101.pdf
Minutes: Dr. Binggeli went over the critical needs 0.25 Mill and how it impacts the district.
9. Timeline
Attachment: BUDGET TIMELINE_20100413131153.pdf
Minutes: Dr. Binggeli went over the budget timeline.
10. 2009-2010 Reference Documents
Attachment: 09-10 REFERENCE DOCUMENT_20100413131255.pdf
11. 2008-2009 Reference Documents
Attachment: 08-09 REFERENCE DOCUMENT_20100413131358.pdf
12. 2007-2008 Reference Documents
Attachment: 07-08 REFERENCE DOCUMENT_20100413131455.pdf

Closing Remarks
13. Closing Remarks

Minutes: 

Dr. Binggeli made closing remarks on class size reductions and other budget reductions.

Ms. Kneessy reminded the Board about the Area IV Awards at 6:30 p.m. at Titusville High School.

Ms. Kneessy commended Dr. Binggeli and his staff again for making the best out of a bad situation.

 


Adjournment
14. Adjournment

Minutes: The School Board workshop of April 13, 2010 adjourned at 5:07 p.m.






Secretary

Chair