04-14-15 Regular School Board Meeting
Agenda Item #42


Title
Discovery Elementary School HVAC Upgrades Chiller Unit - Close Out Change Order #1

Discussion
On 4/08/2014 the School Board approved Canaveral Construction Company, Inc. to provide construction management services under their Continuing Contract for the HVAC Upgrades Chiller Unit at Discovery Elementary School for a Guaranteed Maximum Price (GMP) in the amount of $510,054.00.

The work has been completed. Reconciliation requested by the District has resulted in a credit in the amount of $264,771.03 for unspent contingency, sales tax savings and Owner Direct Purchases (ODP) . The ODP portion of the credit in the amount of $154,827.04 is an administrative change only because the material and equipment were purchased directly by the District for installation by the construction manager.  The remaining $109,943.99 will be returned to the Capital Fund to be used on future projects.

The contract time is increased by 220 days to extend the date of final completion from August 08, 2014 to February 27, 2015 due to additional work performed in December 2014.

Because the cost of construction is over $300,000.00. the Florida Department of Education (FDOE)  requires the Superintendent to sign the Certificate of Final Inspection (OEF-209) following certification by the Engineer/Architect of Record and the Building Official.


Recommendation

Approve Change Order #1, Project Closeout and Release of Final Retainage to Canaveral Construction Company, Inc. for the HVAC Upgrades Chiller Unit to Discovery Elementary School under their Continuing Contract for Construction Management Services. Change Order #1 will decrease their Guaranteed Maximum Price by $264,771.03 to $245,282.97 and increase the contract time by 220 days.

Authorize the Superintendent to sign FDOE OEF Form 209 - Certificate of Final Inspection for the project.


Meeting Date(s)
Consent w/o Information - 4/14/2015

Authority for Action
F.S. 1001.42

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
13/14($27,774.12)yes33721513059637400681000
14/15($82,169.87)yes37321513059637400681000

Contact
Susan Hann, P.E., Director of Planning and Project Management 633-1000 ext. 450


Attachment:  Discovery HVAC Chiller Replacement Final Change Order 150330.pdf