04-14-15 Regular School Board Meeting
Agenda Item #21

Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements


The Office of Purchasing Services prepares and distributes invitations to bid, requests for proposals or qualifications, at the requests of schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are the summaries and/or recommendations for the approval of Invitation to Bids, Requests for Proposals, Requests for Qualifications, and Sales & Service Agreements. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting The Office of Purchasing Services.


Approve the Sales and Services Agreements (SSAs) and Amendments listed below:

a - SSA #15-005-KC-A1 - Amendment #1 - Teresa Barrett - Student Services

b - SSA #15-006-KC-A1 - Amendment #1 - Diane Dickson - Student Services

c - SSA #15-427-AL - Authentic Education - Professional Learning and Development

d - SSA #15-541-AL - AVID College Readiness System Services and Products Agreement - Middle School Programs

Meeting Date(s)
Consent w/o Information - 4/14/2015

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom

Source of Funding
Operating - Categorical
Operating - Grant
Operating - Other
Other Sources

Cost Center
2015a) $25,380.00Yes4229280VariableVariable312113
2015b) $18,173.00Yes4229280VariableVariable312113
2015c) $24,000.00Yes10094850000257731312000
2015d) $42,185.00Yes10098100016406130312000


Ed Parker - Director of Purchasing & Warehouse Services X 645

Judy R. Preston - Associate Superintendent of Financial Services X 600

Attachment:  a - SSA 15-005-KC-A1 - Teresa Barrett.pdf
Attachment:  b - SSA 15-006-KC-A1 - Diane Dickson.pdf
Attachment:  c - SSA 15-427-AL - Authentic Education.pdf
Attachment:  d - SSA 15-541-AL - AVID.pdf