04-14-15 Regular School Board Meeting
Agenda Item #67


Title
Revisions to Policy 6340 - Modifications and Alterations to School Buildings

Discussion

Proposed revisions to Policy 6340 - Modifications and Alterations to School Buildings:

1.  Increase the threshold for Board approval of facilities-related activities from $25,000 to $50,000.

  • This policy is limited to facilities-related purchases.
  • There is no change to the $25,000 threshold for Board approval of any other purchases.
  • The $50,000 threshold is consistent with Florida State Board Administrative Rule F.A.C. 6A-1.012(7) for competitive bidding thresholds, and policy in several other Florida school districts.

2. Add a requirement for compliance with the School Initiated Project process for building and site improvements funded by a school or a school-support organization.

  • Ensures compliance with Board policies and Florida Statutes related to building codes, permitting, inspections, insurance, facility standards and safety.

3. Authorize the Superintendent to approve contract change orders up to $50,000 or 10% of the contract price, whichever is less.

  • This change will reduce administrative time to process agenda items for small and negative (cost saving) change orders, and is consistent with several other Florida School Districts.
  • All change orders not approved by the Board will be reported to the Board in a consolidated report at the end of each fiscal year.

Attachments:
    1. Policy 6340 Revisions
    2. Policy Change Sheet

 

 

 



Recommendation
Revise Policy 6340 - Modifications and Alterations to School Buildings as recommended.

Meeting Date(s)
Information - 4/14/2015
Action4/28/2015
Public Hearing6/9/2015

Authority for Action
F.S. 1001.41; 1003.02; 1013.45; 1013.46

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Agenda Item will not Require the Expenditure of Funds

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program

Contact
Dane Theodore, Assistant Superintendent / Facilities Services 633-1000 x450


Attachment:  Policy 6340 Revisions.pdf
Attachment:  Policy Change Sheet.pdf