04-14-15 Regular School Board Meeting
Agenda Item #26


Title
Benefits Data Management and Enrollment Services Product Bid

Discussion

The Board requested that the district put its Benefits Data Management and Enrollment Services product, currently provided by BlueFinHR, LOLC, out for bid. Purchasing, Educational Technology, Human Resources, and Willis of Florida participated in putting the Invitation to Bid package together, subject to the district's requirements, and posted it on DemandStar for potential bidders.

Five responses were received from the following vendors:

  • FBMC Benefits Management, Inc.
  • EBenefits Solution
  • Secova, Inc.
  • Howes, Inc. dba Explain My Benefits
  • BlueFinHR, LLC

The lowest responsive bidder was:

  • Howes, Inc. dba Explain My Benefits, bidding annual administrative fees of $216,605.40

As a result, the decision was made to recommend award of this software application contract to Howes, Inc. dba Explain My Benefits. Estimated time for set-up and transition to the new system is four (4) months.



Recommendation

It is the recommendation of Debra Pace, Associate Superintendent of Human Resources, and staff to award to the lowest responsive and responsible bidder as identified above and highlighted on the attached tabulation sheet. Request authority for the Director of Purchasing and Warehouse Services to renew the contract for one (1) additional two (2) year period. Contract renewal shall be contingent upon the Associate Superintendent of Human Resource's request for continuance of services and annual contract review.



Meeting Date(s)
Consent w/o Information - 4/14/2015

Authority for Action
Florida Administrative Code 6A-1.012 (9)

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
14/15$663,815.80yes73198500010027500779000

Contact
Debra P. Pace, Associate Superintendent, ext. 200


Attachment:  ITB 14-B-062-WH - Agenda Item (2).pdf
Attachment:  ITB 15-B-062-WH - Tabsheet Pending Board Approval.pdf