04-14-15 Regular School Board Meeting

Educational Services Facility
5:30 p.m.

Expulsion Hearings (per Sunshine Law)
are held at 2:00 p.m., if necessary and are closed to the public.


A. Call to Order

1. Call to Order

A. Roll Call
2. Roll Call

A. Invocation (Jadyn Gillingham, 6th Grade - Pinewood Elem.)
3. Invocation

A. Pledge of Allegiance (Jace Carter, 6th Grade - Pinewood Elem.)
4. Pledge of Allegiance

A. Entertainment (Pinewood Performing Panthers - Pinewood Elem.)
5. Entertainment

A. Emergency Item
A. Adoption of Agenda
6. Adoption of Agenda

A. Administrative Staff Recommendations
7. Administrative Staff Recommendations

B. Recognition of Visitors/Guests/Staff
B. Community Relations

8. Spotlight on Education
B. Budgeting, Cost Accounting & FTE

9. Recognize the Office of Budgeting, Cost Accounting & FTE for receiving the Meritorious Budget Awards for 2014-15
B. Middle School Programs/K-12

10. K-12 School Board Student Art Show Recognition
B. Student Services

11. Recognition of the 2013 -2014 Florida Positive Behavior Support Model School Awards

C. Resolutions/Proclamations
C. Student Services

12. Recognize May 6 - 12, 2015 as National Nurses Week
Attachment: National Nurses Week Resolution 2015.pdf

D. Presentations
D. Accountability, Testing and Evaluation

13. State Assessments Update
D. Central Area Superintendent

14. Community School Effort

E. Public Comment
F. Consent
F. Board Office/Superintendent

15. Approval of Minutes
16. Student Expulsions
Attachment: 2015-0414.pdf (Confidential Item) 

F. Brevard Schools Foundation

17. Approval of Board Members Ben Buchanan and Kamen Jenkins
Attachment: Ben Buchanan RESUME.pdf
Attachment: Kamen Jenkins RESUME.pdf

F. Accounting Services

18. Warrants for the month of February 2015
Attachment: Warrant List - February 2015 Complete.pdf

F. Risk Management

19. School Board Property Insurance Policy Renewal
Attachment: 2015-16 Agenda Item Authorization to Bind Coverage.pdf
Attachment: 2015-16 Agenda Item Property Insurance Renewal Results page.pdf
Attachment: 2015-16 Agenda Item Property Schmatic.pdf

F. Purchasing & Warehouse

20. Property Disposal
Attachment: Board Report 04-14-15.pdf
Attachment: Board Letters 04-14-15.pdf

21. Purchasing Bids, RFP's, RFQ's and Sales & Services Agreements
Attachment: a - SSA 15-005-KC-A1 - Teresa Barrett.pdf
Attachment: b - SSA 15-006-KC-A1 - Diane Dickson.pdf
Attachment: c - SSA 15-427-AL - Authentic Education.pdf
Attachment: d - SSA 15-541-AL - AVID.pdf

F. Transportation

22. Isolated Transportation 9/4/14-9/21/14, B.M.
23. Edgewood Parking Compound 3-Year Lease Agreement Extension
Attachment: Edgewood Lease Agreement.pdf

F. Human Resources

24. Support Staff Recommendations
Attachment: Support Staff 4-14-15.pdf

25. Instructional Staff Recommendations
Attachment: Instructional Staff 4-14-15.pdf

26. Benefits Data Management and Enrollment Services Product Bid
Attachment: ITB 14-B-062-WH - Agenda Item (2).pdf
Attachment: ITB 15-B-062-WH - Tabsheet Pending Board Approval.pdf

27. BlueFinHR, LLC. Extension
28. Job Description - Exceptional Student Education
Attachment: ESE Support Spec.pdf
Attachment: BCBA.pdf
Attachment: Behavior Tech II.pdf
Attachment: BCABA.pdf

F. Title I/Early Childhood Education/Head Start

29. Head Start Governing Board and Policy Council Report for February 2015
Attachment: Head Start Governing Board and Policy Council Monthly Report_Feb 2015.pdf

F. Middle School Programs/K-12

30. International Future Problem Solving Competition Field Trip to Iowa State University
31. Health Opportunities through Physical Education (HOPE) Instructional Materials Adoption
Attachment: 2015 HOPE Materials Recommendation Rationale 02.24.15.pdf

F. Secondary Programs

32. Permission for Brevard County Students to attend the International Odyssey of the Mind Competition
F. ESE Program Support

33. Individuals with Disabilities Education Act (IDEA) Entitlement Projects Roll Forward for FY2014
Attachment: Prek150rollforward2014amendmentrequest.pdf
Attachment: PtB151rollforward2014budgetnarrative.pdf
Attachment: Prek151rollforward2014budgetnarrative.pdf
Attachment: PtB150RollForward2014amendment request (2).pdf

F. Central Area Superintendent

34. Eau Gallie High School - AVID Summer Institute
Attachment: AVID Summer Institute List.pdf
Attachment: EGHS - AVID Summer Institute info.pdf

F. Facilities Services

35. Certification of Florida Inventory of School Houses (FISH) Data
Attachment: OEF FISH CERT.pdf
Attachment: FDOE Determination Letter.pdf

36. Rockledge High School - Guaranteed Maximum Price for Buildings 12 and 15 Restroom Renovation
Attachment: Rockledge restrooms combined attachment.pdf

37. Release of Reversionary Interest on Melbourne Property
Attachment: BRAG Offer 3-30-15.pdf
Attachment: City of Melbourne Offer 4-2-15.pdf

38. Recommendations for Transfers and Use of School Impact Fees
Attachment: Impact Fee Meeting #10 Package.pdf

F. Project Management

39. Appointment of Capital Outlay Committee Representative
40. Reappoint School Board Representative to Palm Bay's Local Planning Agency
41. Appoint School Board Representative to Indialantic's Local Planning Agency
42. Discovery Elementary School HVAC Upgrades Chiller Unit - Close Out Change Order #1
Attachment: Discovery HVAC Chiller Replacement Final Change Order 150330.pdf

43. Sabal Elementary School Chiller/Cooling Tower Replacement - Close Out Change Order #2
Attachment: Sabal HVAC Chiller Final Change Order #002 150330.pdf

44. Eau Gallie High School - Stadium Bleachers Handrail - Final Closeout Change Order #1
Attachment: Eau Gallie HS –Stadium Bleachers Handrail- Final Close-Out Change Order #1.pdf

45. Clearlake Education Center Food Services Walk-In Cooler Freezer Replacement Closeout Change Order #1
Attachment: Clearlake E.C. Change Order One(1) 150331.pdf

46. Melbourne High School Buildings 1 and 8 Sealant Replacement - General Contractor Services
Attachment: Melbourne High School Buildings 1 and 8 combined attachment.pdf

47. Coquina Elementary School Food Service Walk-in Cooler Freezer Replacement Closeout Change Order #1
Attachment: Coquina close out attachment.pdf

48. Educational Services Facility Canopy and Gutter Repair and Replacement - Design-Build Services
Attachment: ESF canopy and gutter combined attachments final.pdf

49. Andersen Elementary - DCR Storage Portable N004
50. Educational Services Facility (ESF) Partial Window Replacement - Close Out Change Order #1
Attachment: Change Order Document for ESF Window Replacement.pdf

51. Johnson M.S. HVAC Make-up Air Unit Replacement - Close Out Change Order #1
Attachment: Johnson MS CTSI Final Change Order 150402.pdf

52. Jefferson M.S. HVAC Make-up Air Unit Replacement - Close Out Change Order #1
Attachment: Jefferson MS CTSI Replacement Final Change Order 150402.pdf

53. Architectural and Engineering Services for Tropical Elementary School and Jefferson Middle School
Attachment: Tropical Jefferson DCP combined attachments.pdf

54. Architectural and Engineering Services - Discovery Elementary School and Roosevelt Elementary School
Attachment: Roosevelt and Discovery DCP combined attachments.pdf

55. Kennedy Middle School HVAC Make-Up Air Unit Replacement - Close Out Change Order #1
Attachment: Kennedy change order 1.pdf

56. Madison Middle School Kitchen Renovation - Construction Management Services
Attachment: madison combined attachments.pdf

F. Plant Operation & Maintenance

57. Plant Operations and Maintenance Emergency Purchase Request for Fairglen Elementary
Attachment: Fairglen Elementary School Emergency Purchase Request.pdf
Attachment: Hill York Corporation PO#21513862.pdf

58. Merrit Island High Dugout Replacement
Attachment: Merrit Island High Dugout PO #21509544.pdf
Attachment: Merrit Island High Dugout Emergency Purchase Request 01-05-2015.pdf

F. Approval of Consent

59. Approval of Consent

Items Pulled for Discussion
G. Action
G. South Area Superintendent

60. Naming the West Shore Jr./Sr. High School Stage in the Auditorium the "Jim Melia Memorial Stage"
Attachment: West Shore - Naming of Stage 2.pdf

H. Information
H. Transportation

61. Space Coast Transit Joint Use Agreement-April 1, 2015 through April 30, 2018
Attachment: SCATS.pdf

H. Human Resources

62. Personnel Allocations 2015-2016
Attachment: Personnel Allocations 2015-16.pdf

63. Departmental Reorganization Plans - Capital
Attachment: FS_Manager_Facilities Planning.pdf
Attachment: FS_Specialist_EnvironSafety.pdf
Attachment: FS_Supervisor_Plumbing.pdf
Attachment: FS_Manager_EnergyConservation.pdf
Attachment: FS_Spec_MaintServCtr.pdf
Attachment: FS_Coord_CommDevCustSvc.pdf
Attachment: Captial Budget Changes Overview.pdf
Attachment: FS_Office Clerk_Facil.pdf
Attachment: FS_Supervisor_Building Systems.pdf
Attachment: FS_Supervisor_MaintAssessment.pdf
Attachment: FS_Coordinator - Custodial.pdf
Attachment: FS_Supervisor_EnvironSafety.pdf
Attachment: FS_Supervisor_HVACR.pdf
Attachment: FS_Spec_CMMS.pdf
Attachment: FS_Spec_AthField.pdf
Attachment: FS_Plans Examiner - Inspector.pdf
Attachment: FS_Supervisor_Grounds Maint.pdf
Attachment: FS_Spec_MaterialsControl.pdf
Attachment: FS_Supervisor_WorkControl.pdf
Attachment: FS_Manager_EnvironHealth.pdf
Attachment: FS_Supervisor_Electrical.pdf

64. Departmental Reorganization Plans - Operating
Attachment: CR_Mktg_Outrch_Supv.pdf
Attachment: CR_Records Retention Tech.pdf
Attachment: CI_Coord-VPK_Early Child.pdf
Attachment: HR_Manager_EmpBenefits.pdf
Attachment: CI_Coord - Title I Project.pdf
Attachment: ET_Dir_MIS.pdf
Attachment: ET_Coordinator - Tech Support.pdf
Attachment: CS_Coord_ChoiceCharterStrat.pdf
Attachment: SB_Administrative Asst_SB.pdf
Attachment: PW_Spec_Warehouse Ops.pdf
Attachment: PW_Driver_Courier II.pdf
Attachment: PW_Manager_Warehouse Services.pdf
Attachment: ET_Spec - Telecom.pdf
Attachment: PW_Driver_Courier I.pdf
Attachment: CI_Coord - Head Start.pdf
Attachment: ET_Dir_IT.pdf
Attachment: 1-Operating Budget Changes Overview.pdf
Attachment: HR_Dir_Benfits_RiskMgmt.pdf
Attachment: PW_Warehouseman.pdf

H. Curriculum & Instruction

65. Resolution Relating to the Flexibility of Categorical Funding
Attachment: Categorical Flexible Spending Resolution.pdf
Attachment: Florida Statute 1011.62(6)(b)5.pdf

H. South Area Superintendent

66. Request from the Girl Scouts of Citrus Council to Access Classrooms to Recruit Students per Board Policy 9700.01
Attachment: Girl Scouts of Citrus Council - Application 2015-16.pdf
Attachment: Girl Scouts of Citrus Council - 501(C)(3) Organization.pdf
Attachment: Girl Scouts of Citrus Council - Articles of Incorporation.pdf
Attachment: Girl Scouts of Citrus Council - Amended and Restated Bylaws 2013.pdf

H. Facilities Services

67. Revisions to Policy 6340 - Modifications and Alterations to School Buildings
Attachment: Policy 6340 Revisions.pdf
Attachment: Policy Change Sheet.pdf

H. Project Management

68. 2015-16 Student Accommodation Plan
Attachment: 2015-16 Student Accommodation Plan - electronic version.pdf

I. Staff Reports
J. Additional Public Presentations (If Required)
K. Board Member Reports/Discussion Points
69. Closed Versus Open Practice - Board Discussion
70. Out of Area Policy - Board Discussion
71. Calendar Update - Board Discussion
72. Superintendent Search Advisory Committee Members - Board Discussion
73. Board Member Reports

L. Superintendent's Report
74. Superintendent's Report

M. Adjournment
75. Adjournment

INSTITUTION: ARTICLE IX - SECTION 1. Public education. - The education of children is a fundamental value of the people of the State of Florida. It is, therefore, a paramount duty of the state to make adequate provision for the education of all children residing within its borders. Adequate provision shall be made by law for a uniform, efficient, safe, secure, and high quality system of free public schools that allows students to obtain a high quality education and for the establishment, maintenance, and operation of institutions of higher learning and other public education programs that the needs of the people may require.

ADDRESSING THE BOARD: Individuals or groups may address comments to the School Board at any regular meeting by following established procedures. The maximum allotted time for a presentation is three (3) minutes. A speaker's time may not be allocated to others. Individuals must complete a form located on a table near the east wall of the boardroom. Thirty minutes will be set aside at the beginning of the meeting for public discussion on non-agenda items. Up to thirty minutes of public discussion will be allowed for each agenda action item.

NOTE: If a person decides to appeal any decision made by the Board with regard to any matter considered at this meeting, he/she will need a record of the proceedings and, for such purposes, may need to ensure that a verbatim record of the proceedings is made and that the record includes the testimony and evidence upon which the appeal is to be based.

NOTE: Sensory and mobility impaired persons seeking assistance for participation in any meeting, conference, or seminar should contact Patti Buchanan, Employment Supervisor, Employee Services, five days prior to the meeting date. Ms. Buchanan may be reached at 631-1911, ext. 220 (voice) or 632-7603 (TDD).

NOTE: This publication can be made available to persons with disabilities in a variety of formats, including large print, DVDs and Braille. Telephone or written requests should include your name, address, and telephone number. Requests should be made to School Board Office, 2700 Judge Fran Jamieson Way, Viera, FL 32940-6699, (321) 633-1000, ext. 412 at least two (2) weeks prior to the time you need the publication.

NOTE: We respectfully request that ALL ELECTRONIC ITEMS AND CELL PHONES REMAIN OFF while the School Board is in session.

NOTE: Brevard Public Schools Television (BPS-TV) will broadcast this meeting live on Bright House Networks cable channel 198. BPS-TV will replay the meeting Sunday, Monday, Thursday and Friday at 12:30 p.m.,Tuesday at 5:00 p.m. Wednesday at 7:30 p.m. and Saturday at 2:30 p.m. Board meetings are also available as streaming video on the district web page at www.brevardschools.org.