04-16-08 Strategic Planning Workshop


The School Board of Brevard County, Florida met held a workshop on Wednesday, April 16, 2008, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in The Eagle newspaper on Thursday, April 10, 2008 and the affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Comments

Minutes: Chairman Janice Kershaw called the April 16, 2008 meeting to order at 3:00 p.m. She also mentioned that the workshop is a live broadcast on Brighthouse TV.

Roll Call
2. Roll Call

Minutes: Board Members present: Janice Kershaw, Robert Jordan, Dr. Barbara Murray, Larry Hughes, Amy Kneessy

Pledge of Allegiance
3. Pledge of Allegiance


Superintendent Dr. Richard DiPatri led the Pledge of Allegiance.

Order of Business
4. Introduction


Dr. DiPatri made opening comments on the importance of this workshop and gave a brief overview of the agenda.
Dr. DiPatri introduced Bob Seemer, President and Chief Operating Officer, Electronic Training Solutions, who is volunteering his time to our district. Mr. Seemer is a nationally and internationally known consultant who will assist in us in this workshop.

5. Opportunities for Improvement (OFIs)
Attachment: Update of Continuous Improvement Initiatives.pdf

Steve Muzzy, Assistant Superintendent of Information Technology Division, gave a presentation on Oppurtunities for Improvements (OFI) Implementation.

6. Six Sigma Process
Attachment: Six Sigma.pdf

Mr. Seemer gave a presentation in the role of Six Sigma, covering the following areas:

  1. Six Sigma-Definition
  2. Philosophy
  3. Methodology
  4. Standard of Excellence
  5. Applications in Brevard County
  6. Strategic Planning
  7. Process Management
  8. Performance Management
  9. Relationship to the Sterling/Baldridge Model
  10. Current Situation in Brevard Public Schools
  11. Future Plans for Brevard Public Schools





7. Feedback Mechanisms
Attachment: Feedback Mechanisms.pdf

Mr. Muzzy gave a presentation on the following feedback mechanisms:

  1. Parent-Client Survey
  2. Employee Survey
  3. Community Input Survey -SWOT Analysis

Dr. DiPatri took this opportunity to summarize the first part of the workshop for the Board.

Mr. Seemer stated that with the Strategic Planning process we are gathering information out front so we know were to focus our attention. One of the methodology is the SWOT Analysis, which is the internal strengths and weaknesses of the organization and the external threats and opportunities. The document will be available online to members of the community beginning May 5 - June 2, 2008.

8. Board Questions and Comments Part 1


Ms. Kershaw questioned Mr. Seemer on his experience regarding the reliability of online tools for the community survey (I.E. customer honesty) and if there were any plans or opportunities that the district could take advantage of by offering the survey in other formats.

Mr. Seemer gave the Board several suggestions of the different formats that could be used to get the information out to the public and that the survey would be available in hard copy at every school. He also stated the success he currently had with another business using a similar analysis tool and the importance of providing multiple ways of retrieving the information.

Dr. DiPatri stated the information from the community input survey becomes more reliable based on the greater number of responses received.


9. Break


The Chair called for a break at 4:01p.m.
The meeting reconvene at 4:06 p.m.


10. First in Florida to First in the Nation
Attachment: First in the Nation.pdf
Minutes: Dr. DiPatri stated that the First in Florida plan was adopted by the Board in June 2001 and since that time we have accomplished this goal in many assessment areas. Dr. DiPatri spoke to the Board about achieving a higher goal for the district to go from First in Florida to First in the Nation. He also explained to the Board National measures are not great and the district will have to rely on the State measures.
11. Key Performance Indicators (KPIs)
Attachment: KPIs.pdf
Minutes: Dr. DiPatri reviewed the proposed 18 Key Performance Indicators along with the Baseline Data to go from First in Florida to First in the Nation.
12. Strategic Plan Calendar
Attachment: 2008 SPC.pdf
13. Board Questions and Comments Part 2


Mr. Jordan stated these were lofty goals but this is how you get to be First in the Nation. He also had several questions on the Key Performance Indicators in which Dr. DiPatri answered.

Closing Remarks
14. Closing Remarks

15. Adjournment

Minutes: The Board Workshop of April 16, 2008 was adjourned at 4:45 p.m.