04-17-2018 Board Workshop (Budget Priorities 1)

The School Board of Brevard County, Florida met for a board workshop on Tuesday, April 17, 2018, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, April 5, 2018. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises

Minutes: Chairman Craig called the meeting to order at: 1:05 p.m.

Roll Call
2. Roll Call

Minutes: Members Present: Misty Belford, John Craig, Tina Desovich, Matt Susin and Andy Ziegler

Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Chairman Craig led the Pledge of Allegiance.

Order of Business
4. FEFP Review
Attachment: 4-17-18 Presentation.pdf
Attachment: Budget Request Summary - Superintendent Ranking.pdf

Chief Financial Officer Pennie Zuercher went over the Total FEFP/Categorical Funding which essentially showed new money over what was received the year before.

Change in the categorical funding is $8,334,461. Mandated usage comes to $11,982,433; leaving the district with a hole of $3,647,972 that has to be filled by other means.

5. Voter Referendum Options


There are three local revenue options available which are 1. District School Millage,         2. Sales Tax and 3. General Obligation Bond.  These options were briefly discussed at the March 27, 2018 budget workshop. Ms. Zuercher reviewed with the board the specifics of each option.

Board members had varying questions regarding each of the options. Ms. Zuercher told the board the decision would have to be made on fund usage (operating or capital).

Questions arose regarding regional bussing that the board approved last year and whether or not we would be able to postpone that initiative to utilize those funds for SROs. Board members asked for number of persons who had signed up for regional bussing and stated they need that projection before discussing postponing.

6. Update on Budget Process


Ms. Zuercher provided the board with a listing of budget requests.  She explained that cabinet members provided their ranked lists to Dr. Blackburn who adjusted based on his recommendations.

7. Review Budget Requests


They began at the top of the budget requests with cabinet being ready to discuss individual requests.  

8. Board Questions & Discussion

Minutes: Regarding a pay increase for all employees,  Mr. Craig asked how it fit into the compensation study. Dr. Tolx  said they are expecting to have more information back from that study in May, but it will take some time for them to digest what that information actually means and what decisions to make. Mr. Susin asked at what time will the school board get to see that information. Dr. Tolx replied that she would get that information to the board as soon as she could in a formal fashion. Mr. Susin asked if the compensation study included supplements. Dr. Tolx explained that supplements were being reviewed as an internal study. 

Dr. Soliven explained that the $16,000 for Madison-AVID Expansion would go mostly for training.  

Ms. Descovich questioned whether the Lifetime Counseling Center, Social Worker and UCLA Resiliency Screener could be paid for with funds from the state mental health appropriation.  Dr. Thedy believed a portion may qualify.

There was discussion on the merits of the request for a Government and Corporate Relations Officer. Mr. Ziegler and Mr. Susin felt this should receive high priority.  However, additional costs for mileage, equipment and lodging would have to be figured in to the total amount. This would basically be a traveling position. Queries will be sent to other districts who utilize this type of position to determine cost and best practices for this type of employee.

New figure given by Ms. Zuercher taking into account that Lifetime Counseling Center and Social Workers may be able to be funded through the state mental health appropriation is $8,715,370.

Dr. Thedy reduced the funds needed on the Youth Mental Health First Aid from $83,414 to $61,414.  Those funds will be used for teacher training during the summer months. the additional dollars would have been used for supplies, but Dr. Thedy has found an alternative method for those dollars via a grant.

Discussion continued into the next phase of budget requests. Dr. Thedy said she was deleting the request for Teen Parent Social Worker.

Dr. Thedy also proposed reducing the ESOL Reserve teachers and IAs from five and five to three and three which reduces the amount requested from $399,665 to $239,800.

There were questions about athletic trainers and what other districts did. Dr. Thedy explained that it varies by district. Mr. Craig asked what is the expectation of level of service for persons who are receiving the athletic trainer supplement. Dr. Thedy said they are expected to be at the activities that have the most potential for injury.  There is no standard across the board.

There were questions about administrative staff support and the ways that help is currently being utilized.

9. Next Steps


Ms. Zuercher expressed that the next step would be for the board to rank cabinet requests to set a priority list as was done the previous year. She provided a document for them to rank each individual requests.  She said she would need that by Monday, April 23, 2018.  She asked if the Board wanted to have a different process than the one she had just explained. No one wanted a different process.

Dr. Blackburn asked if there was a process for Board members to add something else that was not on the list before them? Ms. Zuercher said she could add some blank spaces for that to happen. In addition, she will add how each member ranked the items.

Closing Remarks
10. Closing Remarks


Mr. Craig asked for the monetary cost of the District if they were to stop the current plans for regional bussing. to divert the funds elsewhere. He also asked for Ms. Zuercher to bring to the Board an idea of "the floor" of the contingency fund in the event those monies are needed. Mr. Ziegler said that in lieu of removing regional bussing, they may want to look at a fee based service.

11. Adjournment

Minutes: Chairman Craig adjourned the meeting at 3:34 p.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).