04-24-2012 Special School Board Meeting
Agenda Item #19


Title
Purchasing Bids, RFPs, RFQs, and Sales and Service Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations: (1) low bid be accepted, (2) non-low bid be approved, or (3) all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, and Sales and Services Agreements.  Detailed information, including tabulation of each bid, can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Invitation to Bids (ITB):
a) ITB 12-014 BP - Temporary Personnel Services - Supplemental
b) ITB 12-018 PBLL - Steps and Ramps
c) ITB 12-019 PBLL - Electrical Hourly Services

Award the Request for Proposals (RFP):
d) RFP 12005 JO HVAC Mechanical Contractor Services
e) RFP 12009 LL Private School Instruction Services

Award the Following Sales and Services Agreement (SSA):
f) SSA 1221 DR Heinemann Comprehensive Learning Materials


 

 



Meeting Date(s)
Consent w/o Information - 4/24/2012

Authority for Action
Board policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.1012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Operating - Other
Capital Projects
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
11/12a) VariableYesVariousVariousVariousVariousVarious000
11/12b) VariableYesVarious9562VariousVariousVarious000
11/12c) VariableYesVarious9562VariousVariousVarious000
11/12d) VariableYesVarious9562VariousVariousVarious000
11/12e) VariableYes4229212Various5900312000
11/12f) VariableYesVarious9212VariousVariousVarious000

Contact

Cheryl Olson, Director of Purchasing and Warehouse Services, ext 645

Judy Preston, Associate Superintendent of Financial Services, ext. 600




Attachment:  ITB 12-018 PBLL Steps and Ramps Award Recommendation.pdf
Attachment:  RFP 12005 JO HVAC Mechanical Contractor Award Rec Cat 1 and 2 4-3-12.pdf
Attachment:  ITB 12-019 PBLL Electrical Hourly Services Award Recommendation.pdf
Attachment:  ITB 12-014 BP - Temporary Personnel Services - Supplemental Award Recommendation.pdf
Attachment:  SSA 1221DR Heinemann Comprehensive Learining Materials.pdf
Attachment:  RFP 12009 LL Private School Instruction Services Award Recommendation.pdf