04-26-2011 Regular School Board Meeting
Agenda Item #20


Title
Purchasing Bids, RFPs, RFQs, Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs and Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Purchasing Invitation to Bid (ITB) listed below:
a)
#11-019/BP - Cafeteria Ice Cream - Office of School Food & Nutrition

Award the Purchasing Request For Qualifications (RFQ) listed below:
b)
#11001/BP - Physical, Occupational & Speech/Language Therapy Services - Office of Exceptional Education Program Support

Approve the Sales and Service Agreement (SSA) listed below:
c) #1106/CH - Excent Corporation - Office of Exceptional Education Program Support



Meeting Date(s)
Consent w/o Information - 4/26/2011

Authority for Action
Board Policy #6320 Florida Statue #287.057

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Categorical
Special Revenue - Federal
Special Revenue - Food Services
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
10/11a)$218,425.50YES41093600010027600571000
10/11b) VariableYES10092800010025200312000
10/11c) $89,075YES42292804120146300356000
10/11c) $20,000NO10098300011837500737000

Contact

Mark Langdorf, Director of Risk Management, ext. 620
Judy Preston, Associate Superintendent of Financial Services, ext. 600

 




Attachment:  ITB 11-019BP - Cafeteria Ice Cream Summary.pdf
Attachment:  RFQ 11001BP - PT-OT-SL Therapy Services.pdf
Attachment:  SSA 1106 Excent Corporation - ESE Program Support.pdf