04-26-2016 Special School Board Meeting
Agenda Item #34


Title
Purchasing Solicitations

Discussion

The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations:

    1. award to the lowest, responsive and responsible bidder or bidders.
    2. approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or
    3. reject all submittals due to cost, non-compliance with specification, or other factors.

If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation.

Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document.

Attached are recommendations for the approval of various solicitations.  Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.



Recommendation

Award the Invitations to Bid (ITBs) listed below:

a - ITB #16-B-074-OC - Screen Printed and Embroidered T-shirts and Related Products and Services - $400,000.00 - Other Sources

b - ITB #16-B-075-OC - Sheet Music and Related Supplies Catalog Discount Bid - $100,000.00 - Operating - Other

Approve the Piggyback (PB) listed below:

c - PB #16-087-DP - Grant Evaluator Services - $200,000.00 - Special Revenue - Federal

Approve the Request for Proposal (RFP) Amendment listed below:

d - RFP #15-P-065-WH-A1 - Wireless Communications - Amendment - Educational Technology - $135,000.00 - Operating - Other

Approve the State Contracts (SCs) purchases below:

e - SC #16-SC-091-WH - Computer Equipment, Peripherals & Services - Educational Technology - $1,000,000.00 - Operating - Other

f - SC #16-SC-092-WH - Data Communication Products and Services - Educational Technology - $1,000,000.00 - Operating - Other



Meeting Date(s)
Action - 4/26/2016

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other
Special Revenue - Federal
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2016a)$400,000.00YesVariousVariousVariousVariousVariousVarious
2016b)$100,000.00YesVariousVariousVariousVariousVariousVarious
2016c)$200,000.00Yes422/4249180TBD6000300000
2016d)$135,000.00Yes100Various0010027900377000
2016e) $1MYesVariousVariousVariousVariousVariousVarious
2016f) $1MYesVariousVariousVariousVariousVariousVarious

Contact

Ed Parker - Director of Purchasing & Warehouse Services ext. 645

Pennie L. Zuercher, Chief Financial Officer, ext. 600




Attachment:  a - ITB 16-B-074-OC - Screen Printed and Embroidered T-Shirts and Related Products - $400k.pdf
Attachment:  b - ITB 16-B-075-OC - Sheet Music and Related Supplies Catalog Discount Bid - $100,000.pdf
Attachment:  c - PB 16-087-DP - Grant Evaluation Services.pdf
Attachment:  d - RFP 15-P-065-WH-A1 - Wireless Communications.pdf
Attachment:  e - SC 16-SC-091-WH - Computer Equipment, Peripherals & Services.pdf
Attachment:  f - SC 16-SC-092-WH -Data Communication Products and Services $1M.pdf