04-27-2010 Regular School Board Meeting
Agenda Item #22


Title
Purchasing Bids, RFPs, RFQs, ITNs, Sole Source Purchasing Requests and Sales and Services Agreements

Discussion

At the request of schools or departments, the Office of Purchasing Services sends out requests for bids and tabulates the bids from vendors.  Committees or individuals review the tabulated bids and make one of three recommendations:  (1) that the low bid be accepted, (2) that non-low bid be approved, or (3) that all bids be rejected due to cost or not meeting specifications.  If a non-low bid is recommended, justification must be provided by the persons reviewing the bids to ensure that the best product for the lowest cost is purchased.

 

Attached are summaries and/or recommendations for Bid Awards, RFPs, RFQs, ITNs, Sales and Services Agreements.  Detailed information, including tabulation of each bid can be reviewed in the School Board Office or in the Office of Purchasing Services.



Recommendation

Award the Purchasing Bid listed below:
a) #10-019/BP - Cafeteria Employee Uniforms - Food & Nutrition Services

Award the Purchasing RFP listed below:
b) #10004/BP - Building and Fire Plan Review and Inspection Services - Maintenance Department



Meeting Date(s)
Consent w/o Information - 4/27/2010

Authority for Action
Board Policy #6320, Florida Statute 287.055 & .057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Capital Projects
Special Revenue - Food Services

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
09/10a) 65,000.00YES41093600010027600594000
09/10b) IndeterminYESVariousVariousVariousVariousVarious000

Contact
Lynda L. Jones, Director, Purchasing & Warehouse Services, ext. 645
Judy Preston, Associate Superintendent for Financial Services, ext. 600


Attachment:  RFP 10004BP - Building and Fire Inspection and Plan Review Services .pdf
Attachment:  ITB 10-019BP Cafeteria Employee Uniforms.pdf