04-28-206 Joint Meeting with the School Board and Audit Committee


The School Board of Brevard County, Florida met for a Joint Meeting with the School Board Audit Committee on Thursday, April 28, 2016, at the Educational Services Facility, 2700 Judge Fran Jamieson Way, Viera, Florida. Notice of the meeting was advertised in the Eagle newspaper on Thursday, April 28, 2016. The affidavit of publication with a copy of the ad attached is filed in the Affidavit File in the Board Office.

Opening Exercises
1. Opening Exercises

Minutes: Chairman Andy Ziegler called the meeting to order at 8:42 a.m.

Roll Call
2. Roll Call

Minutes: 

Members Present:  John Craig, Andy Ziegler, Amy Kneessy, and Karen Henderson

 

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Mrs. Henderson was delayed and arrived at 8:55 a.m.
Mrs. Belford was unable to attend.
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Pledge of Allegiance
3. Pledge of Allegiance

Minutes: Chairman Ziegler led the Pledge of Allegiance.

Order of Business
4. Audit Committee Presentation/Progress Report and Committee Goals
Attachment: ICOC Audit Committee Report 4-28-16.pdf
Minutes: 

Mr. Art Edwards, Audit Committee Chairman, provided the presentation. At the conclusion of his presentation, he stated that the committee had completed 100% of their goals.

Mr. Ziegler  asked if we audit the PCard purchases that pay for vendors. There was not an audit process in place and Mr. Edwards asked for this to be placed as an action item for the audit committee.

5. Independent Citizens Oversight Committee (ICOC) Presentation
Attachment: Half Cent Sales Surtax Internal Audit FINAL 4-19-16.pdf
Minutes: 

Gary Shiffrin, Chairman of the ICOC, gave the presentation. He said that their goal is complete transparency. 

 

6. Half-Cent Sales Tax Internal Audit
Attachment: Half Cent Sales Surtax Internal Audit FINAL 4-19-16.pdf
Minutes: 

Jennifer Murtha, director of RSM, and Laura Mangrove, supervisor of RSM, made the presentation.  

7. ERP System Upgrade Review
Attachment: ERP System Upgrade Review FINAL 4-19-16.pdf
Minutes: 

Ms. Murtha, Ms. Manlove and Nikola Milsavljevic presented the information.

There was Board discussion from a project management standpoint. Dr. Blackburn expresseed that he is quite hesitant to consider hiring more people and using any more resources until we know where we stand with this project.

There was more discussion.  The Board determined that this would require more conversation and should go to another meeting or workshop.

8. Board Discussion

Minutes: There was no additional Board discussion.

Closing Remarks
9. Closing Remarks

Minutes: The Board members thanked the members of the Audit Committee for everything they had done.

Adjournment
10. Adjournment

Minutes: Chairman Ziegler adjourned the joint meeting at 10:42 a.m.

For further details pertaining to this meeting, please refer to the published video on the School Board of Brevard County's website (www.brevardschools.org).








Secretary

Chair