05-09-2017 School Board Meeting
Agenda Item #43


Title
Purchasing Solicitations

Discussion
The Office of Purchasing Services prepares and distributes solicitations in collaboration with the schools and departments. Purchasing staff then tabulates, facilitates the review and selection, and prepares one of the following three recommendations: 1.award to the lowest, responsive and responsible bidder or bidders. 2.approval of selection committee ranking of firms and to contract with the top-ranked firm(s) or next ranked firm(s) if parties cannot reach agreement, or 3.reject all submittals due to cost, non-compliance with specification, or other factors. If the lowest bid is not recommended, justification must be provided by staff as to why the bidder(s) did not meet the definition of responsive and responsible within the solicitation. Request for proposals or qualifications recommendations will be developed by a cross functional selection committee that evaluates proposals based on the criteria outlined in the solicitation document. Attached are recommendations for the approval of various solicitations. Detailed information, including bid tabulations or ranking of firms may be obtained by contacting the Office of Purchasing Services.

Recommendation

Approve the Invitation to Bid (ITB) Below:

a - ITB 17-B-068-WH - Brocade Switches - Information Technology $313,950.00 - Sales Surtax

b - ITB 17-B-056-SH - Opportunity and Special Buy Food Product Supplies F & N $50,000.00 - Special Revenue Food Service

Approve the Invitation to Bid (ITB) Amendment Below:

c - ITB 14-B-064-DR - A1 - OEM Bus Parts - Transportation Language Change - $0

Approve the Request for Proposal (RFP) Below:

d - RFP 17-P-055-DR DW Compensation Study - Human Resources $90,000.00 - Operating Other

Approve the Request for Proposal (RFP) Amendment Below:

e - RFP 17-P-051-WH-A1 - Web-Based Multi-Site Childcare Mgmt. - SACC - $45,600.00 - Operating Other

Approve the Piggyback (PB) below:

f - PB 17-ITB-090-HD - Auction Services - Operations - Revenue



Meeting Date(s)
Action - 5/9/2017

Authority for Action
Board Policy #6320, Florida Statute #287.057, Florida Administrative Code 6A-1.012

Involves Expenditure of Funds Directly in the Classroom
No

Source of Funding
Operating - Other
Special Revenue - Food Services
Other Sources

FY
Amount
Budgeted
Fund
Cost Center
Project
Function
Object
Program
2017a)$313.950.00Yes398various6502007400various000
2017b) $50,000.00Yes41096600010027600571000
2017c) N/AN/AN/AN/AN/AN/AN/AN/A
2017d) $90,000.00Yes10094000111297730312000
2017e) $45,600.00Yes92192400011709100365000
2017f) RevenueN/AN/AN/AN/AN/AN/AN/A

Contact
Ed Parker - Director of Purchasing & Warehouse Services X 645 Dr. Mark W. Mullins - Deputy Superintendent/Chief Operating Officer, ext. 229


Attachment:  a - ITB 17-B-068-WH - Brocade Switches - Information Technology $313,950.00.pdf
Attachment:  b - ITB 17-B-056-SH - Opport and Special Buy Food Product Supplies F & N $50,000.00.pdf
Attachment:  c - ITB 14-B-064-DR-A1 - OEM Bus Parts - Transportation $0.00.pdf
Attachment:  d - RFP 17-P-055-DR District Wide Compensation Study - Human Resources $90,000.00.pdf
Attachment:  e - RFP 17-P-051-WH-A1 - Web Based Multi-Site Childcare Mgmt - SACC $45,600.00.pdf
Attachment:  f - PB 17-PB-090-HD - Auction Services.pdf